Administrative Coordinator 4Print (https://www.governmentjobs.com/careers/louisiana/jobs/newprint/4878244) ApplyAdministrative Coordinator 4Salary $2,732.00 - $4,682.00 MonthlyLocation Baton Rouge, LAJob TypeClassifiedJob Number207293DepartmentLA State Board-NursingOpening Date03/20/2025Closing Date3/30/2025 11:59 PM Central
Description
Benefits
Questions
Supplemental InformationAbout this position:AN IDEAL CANDIDATE SHOULD POSSESS THE FOLLOWING COMPETENCIES:
Accepting Direction: The ability to accept and follow directions from those higher in the chain of command.
Communicating Effectively: The ability to relay information correctly and appropriately to connect people and ideas.
Following Policies and Procedures: The ability to comply with policies and procedures of the organization as well as State Civil Service rules, and all applicable federal and state laws.
Acting with Ethics and Integrity: The ability to be consistent, honest, and a trustworthy steward of State resources.
Adapting to Change: The ability to adjust plans, expectations, and behaviors in response to change.
Demonstrating Accountability: The ability to accept ownership for your actions, behaviors, performance, and decisions
Displaying Professionalism: The ability to recognize how your actions impact the perceptions of both you and your organization.
No Civil Service test scoreis required in order to be considered for this vacancy.To apply for this vacancy, click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their applications to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.Resumes WILL NOT be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete. For further information about this vacancy, contact:LaQueda RicksLouisiana State Board of [email protected] QualificationsMINIMUM QUALIFICATIONS: Three years of experience or training in clerical work. EXPERIENCE SUBSTITUTION: Every 15 semester hours earned from an accredited college or university will be credited as six months of experience. Job ConceptsFunction of Work:To perform complex, often specialized, paraprofessional duties that require independent judgment to accomplish in support of the staff members and/or operations of an organizational unit or program.Work requires individual discretion in the application of policies and procedures. Duties increase in scope and complexity, and consist mainly of departmental-program duties.Level of Work:Advanced.Supervision Received:General from higher-level clerical and/or supervisory personnel.Supervision Exercised:May supervise 1-2 lower-level personnel.Location of Work:May be used by all state agencies.Job Distinctions:Differs from Administrative Coordinator 3 by the presence of paraprofessional duties that involve a higher degree of specialization, complexity, and/or independent judgment.Differs from Administrative Program SpecialistA by the absence of professional-level duties that involve a variety of administrative functions or management of a departmental or statewide program.Examples of Work35% Responsible for administrative and operational human resources duties to include but not be limited to processes personnel and payroll forms needed to complete appointments, merit increases, promotions, transfers, and separations, etc.; Evaluates, updates, calculates, and monitors annual/sick leave usage and prepare bi-weekly reports to disseminate to the Directors and Chiefs. Schedules employees for training classes and documents the completed coursework.Schedules interviews, drug and background screenings, and processes reference checks of selected applicants. Sets up schedules for new hire orientation and provides employees with required documents and required employee badges. Establishes personnel files and assists with maintaining employee files in accordance with LSBN Records ScheduleAssists the Chief Administrative Officer and the Human Resources Analyst with employee/personnel projects, including but not limited to: writing and editing policies, memos, and other confidential communications; reconciling invoices for employee benefits, coordination of employee appreciation/celebration events, as needed.35% Provides confidential administrative and technical assistance to the Chief Administrative Officer with duties that require a high degree of independence and judgment in determining the approach/action to take in non-routine matters. Provides technical and administrative assistance in a variety of administrative areas, including but not limited to LSBN fiscal, personnel, risk management, property/building, security, telecommunication, records retention, travel, and other departmental matters. Collects and compiles departmental or agency data for monitoring or reporting purposes. Prepares materials needed for meetings, such as agendas, handouts, binders, etc. May attend meetings and transcribe minutes. Maintains departmental electronic and paper files in a manner that ensures completeness of documentation and is easily retrievable.Provides administrative and technical support to CAO in preparation of contracts, amendments, and securing approvals from DOA; Communicates with contractors to obtain supporting documentation and signatures as directed; Drafts and updates template letters as required. Effectively communicates with internal and external relationships in writing, telephone, or e-mail. 25% Serves as a member of LSBN’s Records and Information Management team. Assists in the implementation of LSBN’s new e-records management initiative; Assists with capturing, quality assurance, and disposition of agency records which includes but are not limited to the following:
Receives, sorts, pre-processes, and scans incoming records using imaging system to create quality-level document images; Reviews and analyzes documents and enters descriptive and other metadata into the information system, including the ORBS import; Implements quality assurance procedures to ensure the integrity of documents, electronic images, and/or metadata.
Identifies and reviews record retention requirements and plans for the destruction of records, for both on-site and off-site records; Presents final recommendations for records practices for review and action; Processes disposals in accordance to LSBN approved Records Schedule and Agency/Department policies.
Implements the records audit process for record destruction and maintains logs and related memorandum for destroyed records. - Provides status report for retention and destruction activities conducted during the fiscal year.
5% Assumes other duties as necessary for the smooth and efficient operation of the LSBN and the Operations Department.
Works cooperatively as a member of the team assisting, supporting, and relieving other staff members as needed.
Trains and provides on-going backup and support for all front-desk and mail procedures, including departmental mail received via ORBS import.
Works closely with staff throughout the agency to ensure proper scanning and indexing of agency records. Verifies and certifies document legibility and integrity.
Effectively manages communications and keeps CAO and supervisor informed of issues and concerns.
Maintains excellent customer service to external and internal customers guided by mutual respect.
Participates in strategic planning and organizational development efforts. Participates in departmental performance and process improvement activities as opportunities arise.
Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity tomake a differencethrough public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career. As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:Insurance Coverage More information can be found at https://info.groupbenefits.org/Parental Leave– Up to six weeks paid parental leaveMore information can be found athttps://www.civilservice.louisiana.gov/Parental-Leave/Default.aspxHolidays and Leave – State employees receive the following paid holidays each year:
New Year's Day
Martin Luther King, Jr. Day,
Mardi Gras,
Good Friday,
Memorial Day,
Independence Day,
Labor Day,
Veteran's Day,
Thanksgiving Day and Christmas Day.
Additional holidays may be proclaimed by the GovernorState employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.Retirement – State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):
Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video (https://lasersonline.org/wp-content/uploads/2016/07/YourRetirementSystem.mp4) to give you more detailed information about their system
Teacher's Retirement System of Louisiana (www.trsl.org),
Louisiana School Employees Retirement System (www.lsers.net), among others
01
ADi: Rate your ability to accept direction based on our definition: The ability to accept and follow directions from those higher in the chain of command.
1= I have no experience and/or am uncomfortable accepting direction
2= I have limited experience or require assistance to accept direction
3= I can accept direction
4= I can accept directions and help others improve their ability to accept direction
02
ADi: Explain your rating by providing specific and relevant examples in the box below.
03
AEI: Rate your ability to act with ethics and integrity based on our definition: The ability to be consistent, honest, and a trustworthy steward of State resources.
1= I have no experience and/or am uncomfortable acting with ethics and integrity
2= I have limited experience or require assistance to act with ethics and integrity
3= I can act with ethics and integrity
4= I can act with ethics and integrity and help others improve their ability to act with ethics and integrity
04
AEI: Explain your rating by providing specific and relevant examples in the box below.
05
AC: Rate your ability to adapt to change based on our definition: The ability to adjust plans, expectations, and behaviors in response to change.
1= I have no experience and/or am uncomfortable adapting to change
2= I have limited experience or require assistance to adapt to change
3= I can adapt to change
4= I can adapt to change and help others improve their ability to adapt to change
06
AC: Explain your rating by providing specific and relevant examples in the box below.
07
DA: Rate your ability to demonstrate accountability based on our definition: The ability to accept ownership for your actions, behaviors, performance, and decisions.
1= I have no experience and/or am uncomfortable demonstrating accountability
2= I have limited experience or require assistance to demonstrate accountability
3= I can demonstrate accountability
4= I can demonstrate accountability and help others improve their ability to demonstrate accountability
08
DA: Explain your rating by providing specific and relevant examples in the box below.
09
DPf: Rate your ability to display professionalism based on our definition: The ability to recognize how your actions impact the perceptions of both you and your organization.
1= I have no experience and/or am uncomfortable displaying professionalism
2= I have limited experience or require assistance to display professionalism
3= I can display professionalism
4= I can display professionalism and help others improve their ability to display professionalism
10
DPf: Explain your rating by providing specific and relevant examples in the box below.
11
FPP: Rate your ability to follow policies and procedures based on our definition: The ability to comply with policies and procedures of the organization as well as State Civil Service rules, and all applicable federal and state laws.
1= I have no experience and/or am uncomfortable following policies and procedures
2= I have limited experience or require assistance to follow policies and procedures
3= I can follow policies and procedures
4= I can follow policies and procedures and help others improve their ability to follow policies and procedures
12
FPP: Explain your rating by providing specific and relevant examples in the box below.
Required Question
EmployerState of LouisianaAddressFor agency contact information, please refer tothe supplemental information above.Louisiana State Civil Service, Louisiana, 70802Phone(866) 783-5462Websitehttp://agency.governmentjobs.com/louisiana/default.cfmApplyPlease verify your email addressVerify Email