ADMINISTRATIVE ASSISTANT 4Print (https://www.governmentjobs.com/careers/louisiana/jobs/newprint/4876064) ApplyADMINISTRATIVE ASSISTANT 4Salary $2,732.00 - $4,682.00 MonthlyLocation Baton Rouge, LAJob TypeClassifiedJob NumberSSD2025-29DepartmentSSC Special School DistrictOpening Date03/20/2025Closing Date3/25/2025 11:59 PM Central
Description
Benefits
Questions
Supplemental InformationLouisiana is a State as a Model Employer for People with Disabilities.THIS POSITION IS LOCATED IN THE OFFICE OF THE LOUISIANA INSTRUCTIONAL MATERIAL CENTER FOR THE LOUISIANA SPECIAL SCHOOL DISTRICT.THIS POSITION WILL BE FILLED AS A PROBATIONAL APPOINTMENT OR THE PROMOTION OF A CLASSIFIED PERMANENT EMPLOYEE.The Louisiana Special Schools do not unlawfully discriminate on the basis of race, color, national origin, sex, disability, or age in our programs and activities. Inquiries regarding non-discrimination maybe referred to Mary V. Gloston , Human Resources Director at [email protected] RELEASE OF ASSESSMENT AND EVALUATION INFORMATION : La. R.S. 17:3884(D) requires that any school board wishing to hire a person who has been assessed or evaluated pursuant to the Children First Act, La. R.S. 17:3871, et seq., whether that person is already employed by that school system or not, shall request such person's assessment and evaluation results as part of the application process. Please be advised that, as part of the mandated process, your previous assessment and evaluation results will be requested. You have the opportunity to apply, review the information received, and provide any response or information you deem appropriate. Physical Activity Level:Work is performed in physically comfortable positions: sitting, standing, or walking. Light effort is required for such tasks as carrying papers, books, or similar small items or packages. Work requires very little or occasional light physical effort. There is no guarantee that everyone who applies to this posting will be interviewed. Specific information about this job will be provided to you in the interview process, should you be selected.Preference may be given to applicants who have American Sign Language skills.AN IDEAL CANIDATE SHOULD POSESS THE FOLLLOWING COMPETENCIES: Accepting Direction: The ability to accept and follow directions from those higher in the chain of command. Communicating Effectively: The ability to relay information correctly and appropriately to connect people and ideas. Demonstrating Accountability: The ability to accept ownership for your actions, behaviors, performance, and decisions. Acting Decisively: The ability to make decisions quickly and effectively. Acting with Ethics and Integrity: The ability to be consistent, honest, and a trustworthy steward of State resources. Adapting to Change: The ability to adjust plans, expectations, and behaviors in response to change. Demonstrating Initiative: The ability to assess information and take action independently to help the organization achieve its goals. Demonstrating Persistence: The ability to achieve goals by overcoming adversity. Developing Performance: The ability to assist others in advancing their skills, knowledge, and performance levels over time. Displaying Professionalism: The ability to recognize how your actions impact the perceptions of both you and your organization. NO TEST IS REQUIRED FOR THIS VACANCY.PLEASE LIST ALL WORK EXPERIENCE.To apply for this vacancy, click on thiscivilservice.louisiana.govlink to complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.
Resumes WILL NOT be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.
For further information about this vacancy contact:
Niara AddisonHuman Resources, SSD(225) 757-3398Minimum QualificationsMINIMUM QUALIFICATIONS: Three years of experience or training in clerical work. EXPERIENCE SUBSTITUTION: Every 15 semester hours earned from an accredited college or university will be credited as six months of experience. Job ConceptsFunction of Work:To provide secretarial support for a high-level manager or low- to mid-level administrator, and in some cases, subordinate staff of that individual.Employees perform duties independently and exercise a high degree of independent judgment and initiative in determining the approach/action to take in non-routine situations.Level of Work:Advanced.Supervision Received:General from a high-level manager or low- to mid-level administrator.Supervision Exercised:May supervise 1-2 lower-level personnel.Location of Work:May be used by all state agencies.Job Distinctions:Differs from Administrative Assistant 3 by the presence of responsibility for serving as secretarial support to a high-level manager or low- to mid-level administrator.Differs from Administrative Assistant 5 by the absence of responsibility for serving as special assistant to a classified/unclassified executive or high-ranking classified administrator.Examples of WorkResponds to requests for information; may require interpretation of department rules and regulations.Independently composes and types correspondence involving complex, sensitive, and non-routine matters.Represent supervisor in various matters, providing input, and possibly exercising signature authority.Serves as liaison between supervisor and staff members.Assesses importance of issues or conflicts, and briefs supervisor.Compiles and types special reports by selecting relevant information from a variety of sources such as reports, documents, correspondence, electronic files, etc.Prepares materials needed for meetings, such as agendas, handouts, binders, etc.May attend meetings and transcribe minutes.May type contracts, secure appropriate signatures, and track contracts through the approval process.Monitors expenditures and ensures adherence to budgetary commitments in accordance with established policies.Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity tomake a differencethrough public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career. As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:Insurance Coverage More information can be found at https://info.groupbenefits.org/Parental Leave– Up to six weeks paid parental leaveMore information can be found athttps://www.civilservice.louisiana.gov/Parental-Leave/Default.aspxHolidays and Leave – State employees receive the following paid holidays each year:
New Year's Day
Martin Luther King, Jr. Day,
Mardi Gras,
Good Friday,
Memorial Day,
Independence Day,
Labor Day,
Veteran's Day,
Thanksgiving Day and Christmas Day.
Additional holidays may be proclaimed by the GovernorState employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.Retirement – State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):
Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video (https://lasersonline.org/wp-content/uploads/2016/07/YourRetirementSystem.mp4) to give you more detailed information about their system
Teacher's Retirement System of Louisiana (www.trsl.org),
Louisiana School Employees Retirement System (www.lsers.net), among others
01
I understand that information on this application may be subject to investigation and verification and that any misrepresentation or material omission, including on my responses to supplemental questions, may cause my application to be rejected, my name to be removed from the eligible register, and/or subject me to disqualification from future job opportunities and/or dismissal from state service.
Yes
No
02
How many years of administrative assistant experience do you have?
I have some experience but less than one year.
I have at least a year but less than two.
I have two or more years of experience.
I do not have any experience.
03
Do you have experience working with LaGov Payroll system?
Yes
No
04
Have you ever worked in a school setting?
Yes
No
05
Are you currently under indictment for a felony charge or have you ever been on probation or sentenced to jail/prison as a result of a felony conviction or guilty plea to a felony charge?
Yes
No
06
If 'YES', give the law enforcement authority (city, police, sheriff, FBI, etc.), the offense, place, and disposition of case. If 'NO', please enter N/A.
07
Are you a current or former employee of The Louisiana Special School District?
Yes
No
08
Are you related to a current or former employee of the Louisiana Special School District?
Yes
No
09
Please list the office skills that you are experienced in: (example: Microsoft Word/Excel)
10
How many years of experience do you have in which clerical work was a major duty? Please make sure work history reflects this experience.
11
What is your typing speed?
12
[ADi: Rate your ability to accept direction based on our definition: The ability to accept and follow directions from those higher in the chain of command.]
1= I have no experience and/or am uncomfortable accepting direction
2= I have limited experience or require assistance to accept direction
3= I can accept direction
4= I can accept directions and help others improve their ability to accept direction
13
[ADi: Explain your rating by providing specific and relevant examples in the box below.]
14
AD: Rate your ability to act decisively based on our definition: The ability to make decisions quickly and effectively.
1= I have no experience and/or am uncomfortable acting decisively
2= I have limited experience or require assistance to act decisively
3= I can act decisively
4= I can act decisively and help others improve their ability to act decisively
15
AD: Explain your rating by providing specific and relevant examples in the box below.
16
AEI: Rate your ability to act with ethics and integrity based on our definition: The ability to be consistent, honest, and a trustworthy steward of State resources.
1= I have no experience and/or am uncomfortable acting with ethics and integrity
2= I have limited experience or require assistance to act with ethics and integrity
3= I can act with ethics and integrity
4= I can act with ethics and integrity and help others improve their ability to act with ethics and integrity
17
AEI: Explain your rating by providing specific and relevant examples in the box below.
18
AC: Rate your ability to adapt to change based on our definition: The ability to adjust plans, expectations, and behaviors in response to change.
1= I have no experience and/or am uncomfortable adapting to change
2= I have limited experience or require assistance to adapt to change
3= I can adapt to change
4= I can adapt to change and help others improve their ability to adapt to change
19
AC: Explain your rating by providing specific and relevant examples in the box below.
20
CE: Rate your ability to communicate effectively based on our definition: The ability to relay information correctly and appropriately to connect people and ideas.
1= I have no experience and/or am uncomfortable communicating effectively
2= I have limited experience or require assistance to communicate effectively
3= I can communicate effectively
4= I can communicate effectively and help others improve their communication
21
[CE: Explain your rating by providing specific and relevant examples in the box below.]]
22
DA: Rate your ability to demonstrate accountability based on our definition: The ability to accept ownership for your actions, behaviors, performance, and decisions.
1= I have no experience and/or am uncomfortable demonstrating accountability
2= I have limited experience or require assistance to demonstrate accountability
3= I can demonstrate accountability
4= I can demonstrate accountability and help others improve their ability to demonstrate accountability
23
DA: Explain your rating by providing specific and relevant examples in the box below.
24
DIn: Rate your ability to demonstrate initiative based on our definition: The ability to assess information and take action independently to help the organization achieve its goals.
1= I have no experience and/or am uncomfortable demonstrating initiative
2= I have limited experience or require assistance to demonstrate initiative
3= I can demonstrate initiative
4= I can and help others improve their ability to demonstrate initiative
25
DIn: Explain your rating by providing specific and relevant examples in the box below.
26
DPe: Rate your ability to develop performance based on our definition: The ability to assist others in advancing their skills, knowledge, and performance levels over time.
1= I have no experience and/or am uncomfortable developing performance
2= I have limited experience or require assistance to develop performance
3= I can develop performance
4= I can develop performance and help others improve their ability to develop performance
27
DPe: Explain your rating by providing specific and relevant examples in the box below.
28
DPf: Rate your ability to display professionalism based on our definition: The ability to recognize how your actions impact the perceptions of both you and your organization.
1= I have no experience and/or am uncomfortable displaying professionalism
2= I have limited experience or require assistance to display professionalism
3= I can display professionalism
4= I can display professionalism and help others improve their ability to display professionalism
29
DPf: Explain your rating by providing specific and relevant examples in the box below.
30
FPP: Rate your ability to follow policies and procedures based on our definition: The ability to comply with policies and procedures of the organization as well as State Civil Service rules, and all applicable federal and state laws.
1= I have no experience and/or am uncomfortable following policies and procedures
2= I have limited experience or require assistance to follow policies and procedures
3= I can follow policies and procedures
4= I can follow policies and procedures and help others improve their ability to follow policies and procedures
31
FPP: Explain your rating by providing specific and relevant examples in the box below.
Required Question
EmployerState of LouisianaAddressFor agency contact information, please refer tothe supplemental information above.Louisiana State Civil Service, Louisiana, 70802Phone(866) 783-5462Websitehttp://agency.governmentjobs.com/louisiana/default.cfmApplyPlease verify your email addressVerify Email