ADMINISTRATIVE ASSISTANT 5Print (https://www.governmentjobs.com/careers/louisiana/jobs/newprint/4508853) ApplyADMINISTRATIVE ASSISTANT 5Salary $2,978.00 - $5,843.00 MonthlyLocation Baton Rouge, LAJob TypeClassifiedJob NumberDENR-2024-OMR-194875-FRDDepartmentDENR-Office of Mineral ResourcesDivisionIncomeOpening Date05/16/2024Closing Date5/26/2024 11:59 PM Central
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Supplemental InformationOffice of Mineral Resources – Mineral IncomeThe Mineral Income Division works closely with the State Mineral and Energy Board's (Board) audit section. This Division performs collection and accounting of revenue due the State from mineral leasing activity and production on State-owned lands and water bottoms on behalf of the Board. To ensure that all revenues are properly classified, the Division enters the payor information on new and existing LUW codes (Lease, Unit, Well) into the SONRIS Program. The Division also generates and processes Payor Registers which are mailed to the various payors for verification of State Decimals.The Division also performs audits of payor companies, including audits of major companies every three years, with auditors based in Houston and Dallas, Texas, as well as Baton Rouge, Louisiana. The field auditors work onsite at payor company offices, reviewing company records of items such as product allocation, volumes production and disposition, sales revenue and deductions, and oil and gas contracts, to determine compliance with payment obligations.Employees are eligible for flexible work schedules upon hire and up to two (2) days of telework after six (6) months.POSITION INFORMATION:The incumbent in this position serves as a special assistant to the Audit Director for the Office of Mineral Resources (OMR), Department of Natural Resources (DNR) and performs work that assist accounting and auditing professionals in the performance of various tasks within the mineral income accounting and/or auditing processes. Work is performed in accordance with the standards and procedures of the Council of Petroleum Accountants Societies (COPAS), generally accepted auditing principles and techniques, policies and procedures of the State Mineral and Energy Board and the Department, and state and federal laws, rules, and regulations for the receipt and control of mineral revenue. Additional duties include, but are not limited to the following:
Incumbent is responsible for making all travel arrangements and scheduling lodging; preparing travel reports and all supporting data, ensuring that all arrangements are made within travel guidelines, acting as liaison between fiscal and Mineral Income on travel related issues, obtaining all required signatures and submitting for payment.
Incumbent is responsible for the preparation of memoranda, letters and technical correspondence for the Audit Director's signature, including audit requests and engagement letters.
Incumbent is responsible for all purchasing and supplies for the Mineral Income Division.
Incumbent also works closely with the Fiscal Division to ensure payment and processing on all orders and invoices.
Incumbent is responsible for screening all telephone calls and visitors for the Audit Director and the Office of Mineral Resources, deciding priority and asking for direction from Division Staff, when necessary, to determine the most expedient manner to assist the caller or visitor.
Incumbent prepares memoranda and correspondence for execution by the Audit Director and Audit Managers.
Incumbent prepares the necessary Audit report documents, such as penalty waivers, recoupments, etc.
Incumbent attends the monthly Mineral and Energy Board meeting and prepares the Audit report for signature by the committee chairman and also distributes the report.
Prepares outgoing correspondence for the Mineral Income Division.
Incumbent maintains the mail log, reviews, prioritizes and distributes the mail. Organizes, maintains and files documents produced by the division.
Incumbent provides assistance for other administrative and clerical staff in the Office of Mineral Resources as needed and other duties as directed by the Audit Director.
AN IDEAL CANDIDATE SHOULD POSSESS THE FOLLOWING COMPENTENCIES:
Accepting Direction: The ability to accept and follow directions from those higher in the chain of command.
Communicating Effectively: The ability to relay information correctly and appropriately to connect people and ideas.
Managing Resources: The ability to ensure resources such as time, money, and people are utilized appropriately to result in maximum business value.
Note regarding the advertised pay range: The maximum amount listed is the maximum salary a person can make over their career andnot the amount we are allowed to pay a new hire.This vacancy is being announced as a classified position and is open to all qualified applicants. This position requires the selected applicant to serve a minimum probationary period of twelve (12) months. A current, permanent status state employee may be required to accept a probational appointment in lieu of promotion. Additional Vacancies may be filled from this announcement within 90 days of the closing date.APPLICATION PROCESS:To apply for this vacancy, click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities.Applicants are responsible for checking the status of their applications to determine where they are in the recruitment process.Further status message information is located under the Information section of the Current Job Opportunities page.If using college experience to qualify, a copy of your college transcript MUST be submitted by the closing date of this announcement. This may be done by way of an attachment to your online application and/or by fax/mail.Applicants possessing an international degree must submit an equivalency evaluation statement with their application. This may be done by way of an attachment to your online application.Transcripts can either be mailed or faxed to the Louisiana Department of State Civil Service. Fax: 225-219-1041. Mailing Address: Department of State Civil Service, P.O. Box 94111, Capitol Station, Baton Rouge, LA 70804-9111. Resumes WILL NOT be accepted in lieu of completed education and experience sections on your application.Applications may be rejected if incomplete.For further information about this vacancy contact:Human Resources DivisionDepartment of Energy and Natural ResourcesPO Box 94396Baton Rouge, LA 70804-9396Email: [email protected] ([email protected]) The Department of Energy and Natural Resources is a State As a Model Employer (SAME) agency that supports improved employment opportunities for individuals with disabilities. For more information on employment-related resources available for those with disabilities, refer to the Louisiana Employment Resources Guide at http://www.laworks.net/Downloads/LRS/EmploymentResourceGuide2018.pdf.The Department of Energy and Natural Resources is a participant in the E-Verify system for identification and employment eligibility purposes. Minimum QualificationsMINIMUM QUALIFICATIONS:Four years of experience in which clerical work was a major duty.SUBSTITUTIONS:Training in a business or clerical-related curriculum in a business school or technical institute will substitute for the required experience on the basis of six months of training for six months of experience for a maximum of one year of the required experience.Completion of a business or clerical-related curriculum in a business school or technical institute will substitute for a maximum of one year of the required experience.College training will substitute for the required experience on the basis of 15 semester hours for six months of experience.NOTE: Business or technical school training with less than completion will only be credited in six month increments. Similarly, college training will only be credited in 15 semester hour increments.NOTE: Any college hours or degree must be from an accredited college or university.Job ConceptsFunction of Work:To serve as the special assistant to a classified/unclassified executive or high-ranking classified administrator.Employees perform duties independently and exercise a high degree of independent judgment and initiative in determining the approach/action to take in non-routine situations.Level of Work:Advanced.Supervision Received:General from a classified/unclassified executive or high-ranking classified administrator. Supervision Exercised:May supervise 1-2 lower-level personnel.Location of Work:May be used by all state agencies.Job Distinctions:Differs from Administrative Assistant 4 by the presence of responsibility for serving as special assistant to a classified/unclassified executive or a high-ranking classified administrator.Differs from Administrative Assistant 6 by the absence of responsibility for serving as the confidential executive assistant to the unclassified Secretary, Deputy Secretary, Undersecretary, Assistant Secretary, or equivalent high-level classified/unclassified executive of a major state department.Examples of WorkRelieves the executive of a variety of administrative matters by assuming delegated authority in assigned areas.Performs and supervises administrative support activities such as maintaining files and central records, printing and duplicating services, security, purchasing of supplies and equipment, warehousing, and preparation of payroll and personnel records.Serves as executive support to department advisors and decision-makers, including administrators and boards/committees.Reviews correspondence and receives telephone calls related to the most sensitive and confidential matters and determines appropriate action to be taken.Interprets departmental policies and procedures for staff members and the general public.Conducts and/or supervises special projects, such as organizing charity drives or coordinating facility maintenance.Collects and compiles budgetary data for monitoring funds and staffing levels.Prepares materials needed for meetings, such as agendas, handouts, binders, etc.May attend meetings and transcribe minutes.May serve as backup for experienced-level professional duties, such as procurement, accounting, etc.Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity tomake a differencethrough public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career. As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:Insurance Coverage More information can be found at https://info.groupbenefits.org/Parental Leave– Up to six weeks paid parental leaveMore information can be found athttps://www.civilservice.louisiana.gov/Parental-Leave/Default.aspxHolidays and Leave – State employees receive the following paid holidays each year:
New Year's Day
Martin Luther King, Jr. Day,
Mardi Gras,
Good Friday,
Memorial Day,
Independence Day,
Labor Day,
Veteran's Day,
Thanksgiving Day and Christmas Day.
Additional holidays may be proclaimed by the GovernorState employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.Retirement – State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):
Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video (https://lasersonline.org/wp-content/uploads/2016/07/YourRetirementSystem.mp4) to give you more detailed information about their system
Teacher's Retirement System of Louisiana (www.trsl.org),
Louisiana School Employees Retirement System (www.lsers.net), among others
01
Rate your ability to accept direction based on our definition: The ability to accept and follow directions from those higher in the chain of command.
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02
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03
Rate your ability to communicate effectively based on our definition: The ability to relay information correctly and appropriately to connect people and ideas.
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05
Rate your ability to manage resources based on our definition: The ability to ensure resources such as time, money, and people are utilized appropriately to result in maximum business value.
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06
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AgencyState of LouisianaAddressFor agency contact information, please refer tothe supplemental information above.Louisiana State Civil Service, Louisiana, 70802Phone(866) 783-5462Websitehttp://agency.governmentjobs.com/louisiana/default.cfmApplyPlease verify your email addressVerify Email