Project Coordinator

General ResponsibilityThe Project Coordinator is responsible for processing, tracking, and distributing project deliverables, creating status reports, and ensuring that project insurance, bonds, lien releases, and contractual obligations are fulfilled. This role supports the Project Manager and the entire team by maintaining communication between internal departments and customers. As an integral member of the Airports organization, the Project Coordinator is responsible for customer communication, generating estimates and proposals, processing purchase orders and invoicing, and coordinating with technical departments and field service personnel. The role supports multi-million-dollar material handling projects across North America.Primary Duties and ResponsibilitiesCollaborates with the Project Team to produce technical and commercial documentation and templates per project plans.Tracks and ensures the timely completion of project action items and open items.Coordinates weekly project team meetings, including taking and distributing minutes.Supports the Project Manager by coordinating with departments to execute the project.Ensures submittals meet contractual requirements in collaboration with the project team.Maintains accurate project log files, including Submittals, Change Orders.Monitors compliance with documentation processing, including filing, tracking, and distribution.Produces and updates weekly and monthly project reports, both internal and external.Provides additional support, including:Site Badging Administration and ReturnsPayment Application Status VerificationSite Logistical SupportPurchase Order Request and ManagementImplementation and training of new processesSupervision of project administratorsMaintains strong customer relationships, addressing inquiries and concerns professionally and in a timely manner.Coordinates with internal teams to generate estimates, proposals, and follow-ups with customers for clarifications.Assists in setting up new projects, including invoicing, purchase order generation, and resource scheduling.Reviews project estimates versus actuals and reconciles time sheets and expense reports for field technicians.Supports Customer Support project management activities and system enhancement proposals.May be assigned to special projects or other duties as needed