Clerk II- Public Health Salary $44,589.96 - $53,507.94 AnnuallyLocation Iowa City, IAJob TypeFull-timeJob Number00787DepartmentPublic Health - GlobalOpening Date06/24/2024Closing Date7/14/2024 11:59 PM Central
Description
Benefits
Definition & DutiesUnder supervision, performs tasks which may be routine and repetitive, but are usually not readily learned, which require some independent judgment and policy interpretation. Verifies the accuracy and adequacy of lists, applications and/or forms; issues legal documents such as licenses and permits to members of the public; answers the telephone and, when necessary, routes calls; interacts with members of the public both in person and over the telephone to advise them on a full range of departmental policies and procedures and their application.Knowledge of & Ability to
Current office procedures and practices
Mathematical computations
English language to include grammar, sentence structure, spelling, and punctuation
Ability to:
Learn, apply, and articulate departmental policies and procedures
Make decisions requiring interpretation of policy
Collect data, keep accurate records, and prepare reports
Represent Johnson County and perform duties in a professional, responsible and trustworthy manner
Operate common office equipment such as typewriters, calculators, cash registers, fax and postage machines, photocopiers, multi-line telephones, and scanners
Use a computer for the purposes of data entry, spreadsheets, and word processing, e-filing, email and the Internet
Maintain confidentiality and security of information as appropriate
Interact effectively with persons from widely divergent backgrounds, interests, and points of view
Provide customer service that is courteous and responsive
Establish and maintain effective working relationships with co-workers, supervisors, and members of the public
Demonstrate a commitment to diversity, equity, and inclusion through continuous development, modeling inclusive behaviors, and proactively managing bias
Organize and prioritize multiple tasks
Make bookkeeping entries and complete business forms
Be detail-oriented when working with documents and information
Perform clerical tasks with a high degree of speed and accuracy
Type from dictation and/or otherwise drafted correspondence
Handle low to moderate levels of stress, meet deadlines and solve problems appropriate to the position
Follow oral and written instructions
Have clarity of speech, hearing, and writing which permits effective communication
Have sufficient vision which permits moderate to heavy production and review of a wide variety of materials both in electronic and hardcopy forms
Have sufficient manual dexterity to make handwritten notations and which permits moderate to heavy use of a keyboard and mouse
Stand, sit, squat, kneel, bend, twist, reach, and use a step stool as needed
Lift and/or move up to 35 pounds as needed
Work flexible schedule and occasional overtime as needed
Minimum Education, Training & Experience & Special RequirementsHigh school graduate or equivalent AND six (6) months of clerical experience; OR any equivalent combination of education and experience which provides the required knowledge, skills and abilities.Special requirements: Must pass background check.Specific Dutiesto be performed satisfactorily with or without reasonable accommodation The following duties are normal for this position. These are not to be construed as exclusive or all inclusive. Other duties may be required and assigned.
Assists Public Health staff with office communications including greeting the public, responding to inquiries, answering and directing phone calls, and taking messages.
Prepares outgoing mail and processes incoming mail.
Provides clerical support services to all three divisions (Administration, Community Health and WIC/MCH) such as scheduling appointments and meeting rooms and taking minutes at meetings as directed.
Prepares and maintains vouchers, monthly budget records, state quarterly and annual budget reports and monthly billings for grant programs.
Performs data entry.
Orders, receives, and tracks department and grant inventory of supplies.
Assists in preparing program materials, flyers, social media content topics, and handouts.
Prepares and maintains division records such as County Wellness and grant programs.
Performs general clerical duties such as photocopying, filing, faxing, typing, and deliveries.
Participates in training/educational opportunities, committees, and work-related meetings as required.
Performs all work duties and activities in accordance with County policies, procedures, and safety practices.
Attends work regularly at the designated place and time.
COVER LETTER AND RESUME MUST BE ATTACHEDEmployee BenefitsThe following is a summary of benefits for full-time, non-bargaining County employees. Benefits, privileges and duties for employees covered under a collective bargaining agreement may vary depending on specific contract provisions.CompensationEmployees serve a six-month probationary period and are eligible for meritorious performance compensation increases based upon performance evaluations. Across the board compensation increases are considered by the Board of Supervisors, and are made effective July 1 annually.Vacation
During 1st through 4th years: 3 working weeks
During 4th through 9th years: 4 working weeks
During 9th through 19th years: 5 working weeks
During 19th or later years: 6 working weeks
Holidays12 paid holidays per year plus 2 personal holidays:
New Year's Day
Martin Luther King's Birthday
President's Day
Memorial Day
Independence Day
Juneteenth
Labor Day
Veteran's Day
Thanksgiving Day and day after
Christmas
Floating Christmas holiday
Sick LeaveAccrues at the rate of 18 days per year on a per-pay period basis to a maximum accrual of 120 days. After accumulation of 90 sick days, employees may convert sick leave to vacation on a 4:1 basis.Parental LeaveA paid two-week (80 hour) paid parental leave is provided to full-time benefit eligible parents to allow for child bonding time. This includes child's birth, adoption, placement in the home or court appointed guardianship. Wellness ProgramVoluntary wellness activities, screenings, educational opportunities and incentives are offered throughout the year for employees and their families.Employee Assistance ProgramEmployees and their families may contact Synchrony for free EAP counseling and referral services.Health Care CoverageEligible employees may elect health care coverage the first of the month following one full month of employment.
Wellmark Blue Cross and Blue Shield of Iowa is the third party administrator for this self-funded plan
PPO with 90/10 in-network and 80/20 out-of-network co-insurance; $275 deductible single or $550 deductible family; $1000 out-of-pocket maximum single or $2000 out -of-pocket maximum family
Single coverage is $32/month for eligible full-time employees; family coverage is $112.00/month.
Dental Care CoverageEligible employees may elect dental care coverage the first of the month following one full month of employment. Single coverage is paid by the County for eligible full-time employees; family coverage is a cost between the County and employee.Vision Care CoverageEligible employees may elect vision care coverage the first of the month following one full month of employment. Single coverage is paid by the County for eligible full-time employees; family coverage is a cost between the County and employee.Flexible SpendingEligible employees may set aside pre-tax dollars to pay for out-of-pocket health, dental and vision expenses that are not reimbursable through another source. Employees may also set aside pre-tax dollars for dependent care expenses.Life InsuranceEligible full-time employees are covered after 60 days of employment. Coverage is 1 times annualized compensation rounded up to the nearest thousand in group term life insurance and AD&D. Max covered salary $100,000.Supplemental Life Insurance The County offers to all benefit-eligible employees additional life insurance coverage that may be purchased for employees, spouses and children at guarantee basis. Long-Term DisabilityEligible full-time employees are covered after 60 days of employment. County provides up to 2 years of long term disability coverage at 66 2/3% of the employees wages as a result of injury, sickness or pregnancy; employees may opt to purchase additional coverage.IPERSIowa Public Employee Retirement System is a mandatory defined benefit retirement plan designed to supplement both Social Security and private savings. Non law-enforcement employees contribute 6.29% and the County contributes 9.44%.Deferred Compensation (457)A deferred compensation plan is offered that provides tax advantages and an additional means in which to save for retirement with an easy payroll deduction. Employees may select from several companies offering deferred compensation. The County will match up to $40/biweekly, and employees are vested on day 1.Discounted Bus PassFull-time and part-time employees are eligible to purchase discounted bus passes for Iowa City Transit and Coralville Transit for commuting to/from their jobs as Johnson County employees. Bus pass availability is subject to available funds and continuation of the program.Johnson County is an affirmative action equal opportunity employer.Women, minorities and elderly are encouraged to apply.AgencyJohnson CountyAddress913 S Dubuque St Suite 103 Iowa City, Iowa, 52240 Phone319-356-6003 Websitehttps://www.johnsoncountyiowa.gov/ Apply Please verify your email address Verify Email