Service Contract Support CoordinatorPrint (https://www.governmentjobs.com/careers/iowa/jobs/newprint/4469672) ApplyService Contract Support CoordinatorSalary $57,636.80 - $87,734.40 AnnuallyLocation Des Moines - 50319 - Polk County, IAJob TypeFull-timeJob Number24-03439Agency402 Health & Human Services - Community Services AreaDivisionDHS - Central OfficeOpening Date04/15/2024Closing Date4/25/2024 11:59 PM CentralLinkedIn Tag#LI-POSTPoint of [email protected]
Description
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Job DescriptionThe Department of Health and Human Services (HHS) Compliance Division is seeking a Service Contract Support Coordinator (Program Planner 3 (PP3)) to join the Bureau of Service Contract Support (BSCS) team within the Contracts and Data division. As a BSCS employee, you will be part of a growing dynamic team.The Contract Support Coordinator works with managing service contracts for HHS. This position is located at the central office in the Hoover Building, located on the beautiful Capitol Complex. A hybrid (3 days working from home and 2 days working in the office) work schedule is available after successfully completing the training period.This position will work in collaboration with each HHS business unit, program, and BSCS staff, to determine, plan for, and guide program staff by assisting in determining the appropriate procurement method or acceptable exceptions to be compliant with state administrative rules.This position will forecast and plan when to begin meetings with the multi-disciplinary staff team members and provide prompts and guidance throughout the procurement process to ensure appropriate templates are used and appropriate deadlines are established and met to complete projects in accordance with goals and objectives, compliant with Department practices.The Contract Support Coordinator:
Coordinates compliance activities and assists BSCS staff with special project assignments.
Compiles and tracks data elements.
Leads and coordinates the data entry and tracking of service contracts.
Amendments, competitive selection tracking, and any other data elements necessary to track to ensure goals and objectives of the office are met.
Maintains organized documents and files, utilizes the electronic filing system, and other management tools established for the bureau.
Establishes and administers a quality assurance (QA) program to ensure service procurement and contract practices are administered consistently and in compliance with state and department policy and standards.
Determine how and on what schedule QA reviews will occur and establish the template for monitoring and review completion.
Lead QA reviews and determine additional staff participation requirements. Communicates QA results and facilitates meetings to identify action items and make assignments.
Monitors actions to assess value and implement adjustments or actions items as determined appropriate.
Tracks the status of each process. Facilitates scheduling to support sufficient timelines to allow for execution of service contracts prior to the start dates.
Works cooperatively with BSCS and program staff to provide oversight to the process and communicate routine updates.
Assists in implementing various procurement and contracting processes, ensuring compliance with contracting policies and practices to include, but not limited to:
contracting software functions and tracking,
contract amendment review,
coordinating W9 process and vendor/contractor setup,
coordinating pre-contract Questionnaire (PCQ)/SS8 form and routing for approvals,
assist in testing and troubleshooting issues identified by program staff.
If you enjoy challenging yet rewarding work, this is the right job for you. Some of the duties include but are not limited to:
Provides training to HHS staff to assure compliance.
Analyzes and interprets laws, rules, policies, and procedures.
Submits reports and summaries.
Preference will be given to those with:
Quality assurance experience
Demonstrated experience using Excel Spreadsheets
Government procurement and contracting experience
Document management
Our agency uses E-Verify to confirm the employment eligibility of all newly hired employees. To learn more about E-Verify, including your rights and responsibilities, please visit www.HHS.gov/E-Verify (http://www.dhs.gov/E-Verify) .We have a great total compensation package for all our full-time employees, including:
Iowa Public Employees' Retirement System (IPERS)
Retirement Investors Club (RIC) (Employer Sponsored Retirement Plan)
Health, Dental and Vision Insurance
Vacation Leave
Sick Leave
Paid Holidays (9 days/year)
Flexible Spending Accounts
Life Insurance
Long-Term Disability Insurance
For additional information on benefitsclick here (https://das.iowa.gov/sites/default/files/hr/BenefitsataGlance.pdf) The Des Moines metro is a great place to live and work. It is a place where you can find great jobs, fantastic schools, friendly communities, short commutes, and affordable living. Forbes ranked Des Moines the #1 city in the nation for business and careers and also the #1 place to raise a family and was ranked #3 for best affordable place to live in the US by US News.Des Moines is just 2 hours away from Omaha, 3 hours from Kansas City, and 3 ½ hours away from Minneapolis. Des Moines offers:
A safe place to live, ranked #2 by US News
One of the best places to live in the US, ranked #13 of 150 by US News
Over 800 miles of trails and internationally recognized festivals
One of the nation’s finest State Fairs and home to the Iowa Cubs
Wells Fargo Arena, host site of NCAA Basketball and premier concerts
Lauridsen Skatepark, the nation’s largest skatepark
…and much more! Click here (https://www.catchdesmoines.com/) to learn more about our great city.Minorities, women, and persons with disabilities encouraged to apply (Hearing and Speech Impaired – Relay Iowa 1-800-735-2942 TDD). HHS values those with “lived experience” and encourages foster youth, foster parents, and/or parents who were in the HHS system to apply.Our agency uses E-Verify to confirm the employment eligibility of all newly hired employees. To learn more about E-Verify, including your rights and responsibilities, please visitwww.HHS.gov/E-Verify (http://www.dhs.gov/E-Verify) . OurBenefits at a Glance (https://das.iowa.gov/sites/default/files/hr/benefits/documents/BenefitsataGlance.pdf) outlines the amazing benefits for this position. Compensation is commensurate with experience. We look forward to meeting you!Minimum Qualification RequirementsApplicants must meet at least one of the following minimum requirements to qualify for positions in this job classification:1) Seven years of full-time work experience in the administration or operation/execution (i.e., providing consultation and/or technical assistance to stakeholders, research and analysis, or enforcement of program guidelines/policies/procedures) of a program (i.e., the provision of a service or an administrative oversight/enforcement responsibility).2) All of the following (a, b, and c):a. One year of full-time work experience in the administration or operation/execution (i.e., providing consultation and/or technical assistance to stakeholders, research and analysis, or enforcement of program guidelines/policies/procedures) of a program (i.e., the provision of a service or an administrative oversight/enforcement responsibility); andb. A total of four years of education and full-time experience (as described in part a), where thirty semester hours of accredited college or university course work in any field equals one year of full-time experience; andc. A total of two years of graduate-level education and full-time experience (as described in part a), where twenty-four semester hours of accredited graduate college or university course work in any field equals one year of full-time experience.3) Graduation from an accredited school of law.4) Current, continuous experience in the state executive branch that includes nine months of full-time work as a Program Planner 2 or twenty-seven months of full-time work as a Program Planner 1.For additional information, please click on thislink to view the job description (https://das.iowa.gov/sites/default/files/hr/documents/classandpay/JobClassDescriptions/ProgramPlanner3-04023-94023.pdf) .Why Choose the State of Iowa?At the heart of our commitment to excellence is a dedication to our most valuable asset – our employees. Discover the outstanding benefits that set us apart as an employer of choice.Our Robust Benefits Package Includes:Competitive Compensation:Enjoy a competitive salary that reflects directly on your skills and expertise.Keep in mind, your wage is just one part of your total compensation. Unlock the complete value of your employment with the State of Iowa by using our user-friendlyTotal Compensation Calculator (https://das.iowa.gov/media/3773/download?inline) .Gain insights into your comprehensive annual compensation, including salary and State-provided benefits.Health and Wellness:Prioritize your well-being with our comprehensive health plans, including medical, dental, and vision coverage. Enjoy the peace of mind knowing that the State of Iowa covers 90% of the premiums, providing you and your loved ones with excellent coverage at a remarkably low cost.Retirement Planning:We are proud to offer the Iowa Public Employees Retirement System (IPERS). A defined benefit plan, IPERS benefits are guaranteed for life, meaning once you retire, you will receive the same monthly benefit for the remainder of your life (once vested). We invest in your long-term financial well-being, so you can retire with peace of mind.Click here to learn more about IPERS (https://ipers.org/members) .Paid Time Off:Life is unpredictable, and at the State of Iowa, we understand the importance of work-life balance. Our leave policies, including paid holidays, vacation, and sick leave with unlimited accrual, ensure you have the flexibility you need for personal and family matters.Professional Development:Elevate your career with continuous learning opportunities. We support your growth through training programs, workshops, and tuition reimbursement.Employee Assistance Program (EAP):We care about your well-being beyond the workplace. Access confidential counseling, resources, and support through our Employee Assistance Program.Diversity and Inclusion:Be part of a diverse and inclusive workplace that embraces all backgrounds and perspectives. We believe diversity is a strength that drives innovation.Join Us - Elevate Your Career:Ready to elevate your career with the State of Iowa?Click here (https://iowa.attract.neogov.com/recruitment/p/benefits) to explore more about our unparalleled benefits and discover what makes us unique. Your success is our priority!01 Do you understand that the answers to all of the following questions must be truthful, honest, and accurate to the best of your ability? Please read all questions and answers thoroughly and make sure you understand them completely.Ensure the answers to your questions match the information filled out on your application and the attachments you have uploaded. If the answers to your questions are inconsistent with your application information or uploaded attachments, you will be given zero points for the question.Knowingly misrepresenting the facts when submitting any information related to an application, examination, certification, appeal, or any other facet of the selection process will result in your disqualification from this application and future employment with the state of Iowa.
Yes - I understand and agree.
No
02
PLEASE READ CAREFULLY
Have you filed a registration statement pursuant to the federal Foreign Agents Registration Act of 1938, as amended, 22 U.S.C. §611 et seq?
No - I have NOT filed a registration statement pursuant to the federal Foreign Agents Registration Act of 1938, as amended, 22 U.S.C. §611 et seq
Yes - I HAVE filed a registration statement pursuant to the federal Foreign Agents Registration Act of 1938, as amended, 22 U.S.C. §611 et seq
03
How many years do you have of full-time work experience performing the administration or operation/execution (i.e., providing consultation and/or technical assistance to stakeholders, research and analysis, or enforcement of program guidelines/policies/procedures) of a program (i.e., the provision of a service or an administrative oversight/enforcement responsibility)?
No experience
Less than seven years' in the specified areas
Seven years' or more in the specified areas
04
Are you a current State of Iowa employee (executive branch)? IF YES - How many months of experience do you have in the classification of Program Planner 1 for the State of Iowa?
I am not a State of Iowa employee
I do not have any experience in the classification of Program Planner 1 for the State of Iowa
Less than 24 months of experience in the classification of Program Planner 1 for the State of Iowa
24 to less than 27 months of experience in the classification of Program Planner 1 for the State of Iowa
27 months or more of experience in the classification of Program Planner 1 for the State of Iowa
05
Have you graduated from an accredited school of law?
Yes
No
06
Are you a current State of Iowa employee (executive branch)? IF YES - How many months of experience do you have in the classification of Program Planner 2 for the State of Iowa?
I am not a State of Iowa employee
I do not have any experience in the classification of Program Planner 2 for the State of Iowa
Less than six months of experience in the classification of Program Planner 2 for the State of Iowa
Six months to less than nine months of experience in the classification of Program Planner 2 for the State of Iowa
Nine months or more of experience in the classification of Program Planner 2 for the State of Iowa
07
Do you have ALL of the following:: A) One year of full-time work experience in the administration or operation/execution (i.e., providing consultation and/or technical assistance to stakeholders, research and analysis, or enforcement of program guidelines/policies/procedures) of a program (i.e., the provision of a service or an administrative oversight/enforcement responsibility); AND B) A total of four years of post high school/college education and full-time experience (experience as described in part a), where thirty semester hours of accredited college or university course work in any field equals one year of full-time experience; AND C) A total of two years of GRADUATE-level education and full-time experience (experience as described in part a), where twenty-four semester hours of accredited graduate college or university course work in any field equals one year of full-time experience? The experience used to count for A, B and C must be separate and unique experience. The same experience CANNOT be counted for A, B and C.
Yes
No
Required Question
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