ISU Research Park Administrative Assistant

Position Title:ISU Research Park Administrative AssistantJob Group:Professional & ScientificRequired Minimum Qualifications:High school diploma or equivalent and 3 years of related experiencePreferred Qualifications:. Experience providing administrative support and customer service to multiple stakeholders in an office environment. Experience supporting projects. Experience with basic research, gathering data, and preparing reports. Experience in event planning and coordination. Experience managing complex calendars and scheduling events, appointments, and travel for a team or executiveJob Description:Join the vibrant community at the Iowa State University Research Park as an Administrative Assistant II! If you're organized, detail-oriented, and thrive in a dynamic environment, we want you on our team. Iowa State University Research Park is a growing technology community and incubator for new and expanding businesses, providing access to the vast array of resources available at Iowa State University. With 135 tenant companies and more than 1M square feet of developed building space, Iowa State University Research Park is at the forefront of innovation and entrepreneurship. As our Administrative Assistant II, you'll play a pivotal role in supporting the day-to-day operations of this dynamic community. From managing calendars and providing top-notch customer support to conducting research and assisting with event planning, you'll be an integral part of our research park corporate engagement and marketing team. If you're ready to take the next step in your career and be part of a supportive community dedicated to fostering innovation and growth, apply now! Candidates must be legally authorized to work in the U.S. on an on-going basis without sponsorship. Example of Duties Calendar Management Guest/Customer support Regularly interacts and assists with the public, ISU Research Park tenants and Iowa State University staff Conducts basic research, gathers data, and prepares reports Arranges calls and schedules meetings Assists with making basic travel reservations and itineraries Participates in regularly scheduled team meetings Types correspondence, reports, or other documents Edits documents for grammar, spelling, and punctuation errors Coordinates with unit in event planning i.e. ordering lunch for conference members, preparing agendas Includes some marketing and corporate engagement support activities like data entry into Salesforce, prooing, compiling presentations, aggregating reporting, research into specific topics, correspondence with external vendorsLevel Guidelines Career-level position demonstrating proficiency and knowledge of related competencies Works under direct to general supervision and may receive guidance on more complex assignments Follows established procedures for work assignments, and completes assignments which are semi-routine and may be atypical in nature Applies thorough knowledge to respond to inquiries and requests Able to resolve most problems and issues and respond to requests without escalation Provides guidance to students May provide supervision to one to two other staff or lead a small work team Appointment Type:RegularNumber of Months Employed Per Year:12 Month Work PeriodTime Type:Full timePay Grade:PS806Application Instructions:To apply for this position, please click on “Apply” and complete the Employment Application.Please be prepared to enter or attach the following:1) Resume/Curriculum Vitae2) Letter of Application/Cover LetterIf you have questions regarding this application process, please email [email protected] or call 515-294-4800 or Toll Free: 1-877-477-7485.Why Choose ISU?Iowa State Employees enjoy comprehensive health and work-life benefits, including medical and dental; as well as: Retirement benefits including defined benefit and defined contribution plans Generous vacation, holiday and sick time and leave plans Onsite childcare (Ames, Iowa) Life insurance and long-term disability Flexible Spending Accounts Various voluntary benefits and discounts Employee Assistance Program Wellbeing programOriginal Posting Date: May 2, 2024Posting Close Date:May 12, 2024Job Requisition Number:R14583By focusing on the future and providing the best student experience possible, Iowa State attracts students and faculty who want to make a difference. With a comprehensive land-grant mission of education, research, extension and outreach, we produce scholars whose ideas change the world. And through Innovate at Iowa State , we provide innovative and entrepreneurial opportunities for students of all backgrounds. Located just 30 minutes north of Des Moines, the city of Ames was recently named one of the Top 10 cities in the U.S. for campus life and career opportunities. Iowa State University is a welcoming, global, and culturally diverse community of students, faculty, and staff. Campus community members have a wide range of backgrounds and experiences and are committed to engaging with each other respectfully as outlined in the university's Principles of Community (https://www.iastate.edu/diversity-and-inclusion/principles-community) . Iowa State recognizes that diverse intellectual and philosophical perspectives are vital to innovation, critical thinking skills, and a dynamic academic community that fosters the land-grant ideals of putting science, technology, and human creativity to work. All offers of employment, oral and written, are contingent upon the university’s verification of credentials and other information required by federal and state law, ISU policies/procedures, and may include the completion of a background check and/or a consumer credit check. Iowa State University is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity, genetic information, national origin, marital status, disability, or protected veteran status and will not be discriminated against. Inquiries can be directed to the Office of Equal Opportunity, 3410 Beardshear Hall, 515 Morrill Road, 515 294-7612, email [email protected] . If you have questions about the application process please email [email protected] or call 515-294-4800 or Toll-Free at 1-877-477-7485 . Iowa State University provides reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should email [email protected] or call (515) 294-4800 or Toll-Free: (877) 477-7485 . TTY users are welcome to use the Iowa Relay Service number by dialing 7-1-1 or (800) 735-2942 . General ISU compensation information can be found on the University Human Resources (https://www.hr.iastate.edu/careers/compensation) website. Please note that this is only a list of ranges and individuals will be paid commensurate with qualifications.