Unit Secretary Date Posted: Sep 20, 2024 Requisition ID: 449967 Location: West Lafayette, IN, US, 47906 Work for IndianaBegin a fulfilling career with the State of Indiana by joining one of the largest employers in the state, offering a diverse range of opportunities across 60+ agencies. At the state, you'll find competitive compensation, a robust benefits package and a commitment to work-life balance. Most importantly, you'll have the chance to make a real and measurable impact on the lives of Hoosiers across Indiana. At the State of Indiana, we don’t just talk about diversity and inclusion—we make it our goal to create a welcoming, accessible, and equitable workplace with a workforce that is representative of Indiana's population. As a proud equal opportunity employer, reasonable accommodations may be available to enable individuals with disabilities to complete the application and interview process as well as perform the essential functions of a role. About the Indiana Veteran's Home: The Indiana Veterans' Home is located in West Lafayette, Indiana. Originally created to care for veterans of the Civil War, the Indiana Veterans’ Home welcomed its first resident in 1896. Located on 250+ acres in West Lafayette, IVH is a full-service care facility offering a complete array of services for residents. The mission of the Indiana Veterans' Home is to honor Indiana's veterans and their spouses by providing the highest level of care in a therapeutic home-like environment, enhancing health and yielding optimal quality of life. To do this and meet the unique needs of these heroes and their families, we deliver compassionate and comprehensive skilled care while integrating arts and cultural programming and preserving the rich history of the Home. Role Overview: This role is a secretarial support position in the Indiana Veterans' Home Nursing Department. Performs all aspects of the secretarial duties, with minimal supervision. Reports to the Assistant Director of Nursing assigned to the respective unit. Salary Statement: The salary for this position traditionally starts at $27,638.00 but may be commensurate with education or work experience. A Day in the Life:
The essential functions of this role are as follows:
Greets visitors and answers questions in a timely and professional manner.
Answers the phone within 3 rings in a professional manner
Prepares reports as assigned by the ADON
Performs audits as assigned by the ADON
Completes resident PIL forms upon admission
Files/scans paperwork as assigned by the ADON
Answers call lights and relays needs of the resident(s) to appropriate personnel
Assists in scheduling appointments
Calls physicians offices to request paperwork
Assists in meal tray delivery and set up at meal times
Assists in transport of residents to and from activities
Assists in running errands to different departments
Relays information between nursing and other departments
Other duties as assigned
What You'll Need for Success: The ideal candidate in this role should minimally have a High School Diploma or equivalentUpon entering the role, individuals must have or obtain the following requirements:
Working knowledge of general office functions and clerical procedures.
Basic computer skills
Active listening skills
Effective written and verbal communication skills
Organizational skills with the ability to prioritize tasks effectively
Attention to detail and prooing skills
Ability to use Microsoft Office Suite (Word, Excel, Outlook)
Ability to work with sensitive documents and information, and be privy to sensitive agency information without divulging information to internal or external parties
Ability to work independently
Ability to provide effective and professional customer service to internal and external parties.
Supervisory Responsibilities/Direct Reports: This role may provide direct supervision for one or more staff members.Benefits of Employment with the State of Indiana: The State of Indiana offers a comprehensive benefit package for full-time employees which includes:
Three (3) medical plan options (including RX coverage) as well as vision and dental plans
Wellness Rewards Program: Complete wellness activities to earn gift card rewards
Health savings account, which includes bi-weekly state contribution
Flexible work scheduling options, including the potential for hybrid remote work for employees whose work may be performed outside state facilities
Deferred compensation 457B account (similar to 401k plan) with employer match
Two (2) fully-funded pension plan options
A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to:
150 hours of paid new parent leave
Up to 15 hours of paid community service leave
Combined 180 hours of paid vacation, personal, and sick leave time off
12 paid holidays, 14 on election years
Education Reimbursement Program
Group life insurance
Referral Bonus program
Employee assistance program that allows for covered behavioral health visits
Qualified employer for the Public Service Loan Forgiveness Program
Free Parking for most positions
Free LinkedIn Learning access
Equal Employment Opportunity:
The State of Indiana is an Equal Opportunity Employer and is committed to recruiting, selecting, developing, and promoting employees based on individual ability and job performance. Our policy is to provide equal employment opportunity to all people in all aspects of employer-employee relations without discrimination because of race, color, creed, religion, sex, national origin, ancestry, age, sexual orientation, gender identity, physical or mental disability, or veteran status. We will comply with the spirit as well as the letter of all applicable state and federal laws.
If you are a qualified individual with a disability and require reasonable accommodations to complete this application, you can request assistance by contacting the Indiana State Personnel Department at [emailprotected] .
The State of Indiana has established a culture that welcomes equity, inclusion, and opportunity for all employees and applicants. We encourage you to apply if you feel you have the transferrable skills to be successful in this position and we look forward to reviewing your application.
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