Front Office Assistant

Description We are inviting applications for a Front Desk Coordinator based in West Lafayette, Indiana. This role revolves around managing the day-to-day operations of the office, including staff schedules, student enrollment, family engagement, and office processes and procedures. This role is a contract-based position that requires basic office skills. This is a six to eight week short-term contract opportunity. Responsibilities: Lead the on-site implementation of the necessary operational infrastructure to support effective programming. Maintain accurate data entry and management of enrollment system to optimize center budgeted enrollment. Design and execute a staffing schedule that ensures proper classroom coverage at all times. Collaborate with team members to complete the student enrollment process accurately and promptly, including required paperwork and maintaining accurate information within the customer relationship management database. Manage relationships with vendors and service providers, including coordinating building and grounds maintenance to ensure health and safety. Serve as the front office liaison to parents and visitors, providing a welcoming environment. Coordinate with Finance and Accounting team members in the timely and accurate collection of bills, and execute procedures for proper document tracking, retention, and record disposal. Administer Child and Adult Care Food Program, ensuring school’s eligibility for maximum reimbursement. Operate within budget ensuring adequate supply of materials and resources. Coordinate with Marketing and Communications team members to maintain brand identity and exemplify brand image. Ensure compliance with all regulatory standards and requirements. Serve as the school building designee during any short-term absences of the School Leader.Requirements Applicant must possess basic office skills such as data entry, filing, handling mail, and operating office machines like printers, copiers, and scanners. Ability to provide excellent customer service and maintain professionalism at all times. Strong communication skills both written and verbal. Proficiency in using computer software including Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Capability to handle multiple tasks simultaneously and manage time efficiently. Experience in a front desk or receptionist role is preferred. High school diploma or equivalent is required; a degree in business administration or related field is a plus. Familiarity with office management procedures and basic accounting principles. Problem-solving abilities and capability to work under pressure. Must exhibit a high level of organization and attention to detail. Ability to maintain confidentiality of sensitive information. Willingness to learn and adapt to new responsibilities and tasks. Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https:///www.roberthalf.com/us/en/terms) .