Sentence Computation Specialist Date Posted: May 14, 2024 Requisition ID: 443607 Location: Indianapolis, IN, US, 46204 Work for IndianaBegin a fulfilling career with the State of Indiana by joining one of the largest employers in the state, offering a diverse range of opportunities across 60+ agencies. At the state, you'll find competitive compensation, a robust benefits package and a commitment to work-life balance. Most importantly, you'll have the chance to make a real and measurable impact on the lives of Hoosiers across Indiana. At the State of Indiana, we don’t just talk about diversity and inclusion—we make it our goal to create a welcoming, accessible, and equitable workplace with a workforce that is representative of Indiana's population. As a proud equal opportunity employer, reasonable accommodations may be available to enable individuals with disabilities to complete the application and interview process as well as perform the essential functions of a role. About the Indiana Department of Correction: We promote public safety by providing meaningful, effective opportunities for successful re-entry. As the model of best correctional practices, we strive to return productive citizens to our communities and inspire a culture of accountability, integrity and professionalism. Salary Information: This role starts at a base salary of $47,320.00 About the Job: As the Sentence Computation Specialist, you will work in the Sentence Computation and Release Section of the Classification Division of the Department of Correction (DOC) and report to the Director of the Sentence Computation and Release through the Working Team Leader. You will be responsible for the review, authorization, and application of all requests for time cuts from assigned facilities to ensure that all time cut actions are reviewed accurately and per statute requirements. A Day in the Life: The essential functions of this role are as follows:
Monitor and review time cut queues and handwritten forms for pending time cut review requests, including approval or denial. Utilizing the DOC system and the scanning system, ensure that each time cut decision complies with policy, procedure, and state law.
Review, complete, and process all time cuts in the approved Department of Correction system when all issues are resolved. Ensure that time cuts are processed according to EPRD for assigned facilities. Send completed time cut forms to the assigned facility, printing forms for scanning to the DOC scanning system, saving scanned copies of the forms into the Sentence Computation and Release time cut folder, and keeping stats on all time cuts processed.
Revise time cut actions which are needed due to amended commitment in the approved (DOC) system for assigned facilities in accordance with the established policy, procedure, and state law. If the release date is within thirty (30) working days or if the change results in release within thirty (30) days, this must be completed within one (1) working day of receipt of the change of commitment, otherwise this task is to be completed within one (1) week of receiving the documentation.
Provide the second signature on the Change of Commitment that has been submitted by a Release Specialist for revisions to time actions that need to be calculated.
Revise time cut actions which are needed due to conduct appeals received by a facility, IDOC Legal and/or the Attorney General office in the approved DOC system for assigned facilities in accordance with the established policy, procedure, and state law.
Review and revise sentence calculation and sign DOC-approved forms for any received DHB petitions relating to TEC review, ECT restoration, and/or rescinding ECT.
Complete a Discrepancy form for any time calculations discrepancies discovered, sending completed time cut forms to the assigned facility, printing forms for scanning to the DOC scanning system, saving scanned copies of the forms into the Sentence Computation and Release time cut folder, and keeping stats on all discrepancies processed.
Establish a good working relationship with court, county supervision and facility staff to ensure that all available documentation is verified and considered when entering or modifying time actions into the approved Department of Correction system. Answer all inquiries for assigned facilities that are received from courts, Probation departments, Community Corrections, Department of Correction from other states, Federal Bureau of Prisons, and any other outside entity.
Act as a resource person for assigned facilities when questions arise regarding sentence calculations. Respond to correspondence from court, offenders, or other interested agencies or interested parties.
The job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee. Other duties, responsibilities, and activities may change or be assigned at any time. Reasonable accommodations may be made to enable individuals with disabilities to interview and to perform the essential functions of this role.What We're Looking For:
Exceptionable knowledge of Disciplinary Hearing Board positions and duties relating to grievous conduct sanctions.
Above average knowledge of source materials and references, including federal and state laws which impact correctional institutional programs.
Above average knowledge of Case Plan Analyst positions and duties.
Ability to communicate effectively both verbally and in writing, including an above average knowledge of grammar, punctuation, and spelling.
Ability to keep confidential information.
Ability to document and maintain records as it pertains to the American Correctional Association (ACA) standards.
Ability to complete on-the-job and Correctional Training Institute training.
Above average ability to be an unbiased reviewer.
Above average ability to use sound judgement.
Above average ability to effectively and objectively provide pertinent and concise facts and information.
What You'll Need for Success:
Above average knowledge of Indiana Penal Code and Department of Correction policies and procedures applicable to Educational and Case Plan Credit Time.
Above average knowledge Department of Correction policies and procedures applicable to the Adult Disciplinary Policy.
Above average knowledge of department forms, procedures, and management.
Above average knowledge of approved department software.
Ability to respond appropriately in emergency or crisis situations.
Ability to effectively speak when confronted by irate visitors and callers.
Ability to adhere to the Department’s dress code and grooming standards.
Ability to abide by the Department’s Standard of Conduct and all behavior expectations.
Ability to work under emergency conditions.
Ability to maintain effective working relationships with supervisors, subordinates, and other staff within the unit, institution, and agency, as well as individuals in other agencies.
Above average ability to prioritize workload.
Supervisory Responsibilities/Direct Reports: This role may be utilized in a supervisory capacity based on agency needs.This role provides supervision for incarcerated individuals and requires a high level of judgment and care.Benefits of Employment with the State of Indiana: The State of Indiana offers a comprehensive benefit package for full-time employees which includes:
Three (3) medical plan options (including RX coverage) as well as vision and dental plans
Wellness Rewards Program: Complete wellness activities to earn gift card rewards
Health savings account, which includes bi-weekly state contribution
Flexible work scheduling options, including the potential for hybrid remote work for employees whose work may be performed outside state facilities
Deferred compensation 457B account (similar to 401k plan) with employer match
Two (2) fully-funded pension plan options
A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to:
150 hours of paid new parent leave
Up to 15 hours of paid community service leave
Combined 180 hours of paid vacation, personal, and sick leave time off
12 paid holidays, 14 on election years
Education Reimbursement Program
Group life insurance
Referral Bonus program
Employee assistance program that allows for covered behavioral health visits
Qualified employer for the Public Service Loan Forgiveness Program
Free Parking for most positions
Free LinkedIn Learning access
Equal Employment Opportunity:
The State of Indiana is an Equal Opportunity Employer and is committed to recruiting, selecting, developing, and promoting employees based on individual ability and job performance. Our policy is to provide equal employment opportunity to all people in all aspects of employer-employee relations without discrimination because of race, color, creed, religion, sex, national origin, ancestry, age, sexual orientation, gender identity, physical or mental disability, or veteran status. We will comply with the spirit as well as the letter of all applicable state and federal laws.
If you are a qualified individual with a disability and require reasonable accommodations to complete this application, you can request assistance by contacting the Indiana State Personnel Department at [emailprotected] .
The State of Indiana has established a culture that welcomes equity, inclusion, and opportunity for all employees and applicants. We encourage you to apply if you feel you have the transferrable skills to be successful in this position and we look forward to reviewing your application.
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