Administrative Coordinator

Description We are offering a permanent employment opportunity for an Administrative Coordinator in Indianapolis, Indiana. As an Administrative Coordinator, your role will be pivotal in maintaining the smooth operation of our office by managing databases, handling internal accounting tasks, and acting as a point of contact for IT Managed Services. This role is integral to our team, maintaining the detail oriented and safe working environment we pride ourselves on.Responsibilities: Administering customer credit applications with accuracy and efficiency Managing and maintaining databases and filing systems for optimal organization Coordinating the duplication and distribution of various materials to facilitate communication and workflow Regularly preparing statistical reports on a daily and weekly basis Acting as a liaison with janitorial and maintenance services to ensure a clean and functional work environment Serving as a point of contact for IT Managed Services, troubleshooting issues as they arise Assisting with internal accounting processes, including but not limited to A/R, A/P, bank deposits, and semi-monthly billing Composing memos, letters, and other materials from rough drafts or oral instructions Maintaining and ordering necessary office supplies and equipment Distributing and dropping off mail and UPS packages as necessary Providing backup support in all departments as needed. Requirements Proficiency in ADP - Financial Services is essential Demonstrated experience with Banner Ads is required Familiarity with Cisco Webex Meetings is a must Proficiency in using Concur is necessary Prior experience with CRM is highly desirable Knowledge of About Time software is beneficial Experience in answering inbound calls is required Familiarity with budget processes is a must Exceptional calendar management skills are necessary Excellent communication skills, both verbal and written, are essential TalentMatch® Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .