Job Title: Personal/Executive Assistant
Location: Indianapolis Indiana
Company: Reeder Trausch Marine
About Us: We are a fast pace and fast growing company that excels in industry leading boat sales and service. We are committed to giving our customers the best possible experience on and off the water. We pride ourselves on our collaborative culture and commitment to excellence.
Position Overview: We are seeking a proactive and organized Personal Assistant to support our personal and businesses needs to streamline daily operations. The ideal candidate will be adaptable, detail-oriented, and able to
manage multiple tasks in a fast-paced environment.
This position will require to be attached to the hip of an executive within the company. This will be a Monday - Saturday 10 hour days. If this does not interest you do not apply.
Key Responsibilities:
Administrative Support:
o Manage calendars, schedule appointments, and coordinate meetings for Executive.
o Prepare and organize documents, reports, and presentations.
o Handle correspondence, including emails and phone calls.
Project Coordination:
o Assist in tracking project timelines, budgets, and deliverables.
o Liaise with subcontractors, suppliers, and clients as needed.
o Help organize project files and maintain accurate records.
Office Management:
o Order office supplies and manage inventory.
o Maintain a clean and organized office environment.
o Support onboarding of new employees and assist with HR tasks.
Financial Assistance:
o Process invoices and expense reports.
o Assist in budgeting and financial tracking for projects.
Research and Reporting:
o Conduct research on construction trends, materials, and vendors.
o Prepare reports and summaries for management review.
Qualifications:
Must have valid drivers license and be willing to drive to several locations around town.
Previous experience as a personal assistant, administrative assistant, or in a similar role,
preferably in the marine or related field.
Strong organizational and multitasking skills.
Excellent written and verbal communication skills.
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and other office software.
Must be able to use Google workspace and manage all aspects of google.
Ability to maintain confidentiality and handle sensitive information.
Familiarity with marine terminology and processes is a plus.
Why Join Us?
Opportunity to work in a dynamic and supportive environment.
Be a key part of a growing company with diverse projects.
Application Process:
To apply, please send your resume and a cover letter detailing your relevant experience
We look forward to hearing from you!