Administrative Assistant

Ingram Content Group (ICG) is hiring for an Administrative Assistant to contribute to our team in Fort Wayne, IN. This person provides administrative support for the Distribution Center.  Prepares correspondence, reports, special projects, and related material as requested.Want to join a key team that helps the world read? At Ingram, our teams are collaborative, innovative, dynamic, and passionate about the business. We are proactive, evolving, and highly respected in our industry.  We are flexible, have fun, and foster professionalism.  Our focus on providing exceptional customer support differentiates us from competitors.The world is reading, and it is our goal to connect as many people to the content they want in the simplest ways.  If you share that passion, enjoy working in a fast-paced environment and want to contribute to a strategic part of the business that is evolving and expanding, we can’t wait to meet you!Schedule M-F 8:30am-5pm, some OT may be requiredRequired Qualifications:HS Diploma or GED5 years of administrative experience at the executive level6 months work experience which includes walking, standing, lifting/carrying, bending, squatting/kneeling, twisting/turning, climbing, reaching above shoulders, typing/keyboardPreferred Skills:Strong communication skillsAbility to provide writing samples5 years with AP, AR, and purchasing.Budgeting experienceKey Responsibilities:Provides confidential administrative support.Prepares correspondence, weekly and monthly reports, memos contracts, etc.Collects and prepares information for use in meetings with staff members and clients.Routes telephone calls, schedules meetings, schedules travel and lodging arrangements, maintains systematic files, greets guests upon arrival for meetings, orders supplies, and maintains expense reportsProvides technical support to department including working with Facility Services (office moves, maintenance work, etc.) Telecom (working on office phones and cell phones), Human Resources and IT (set-up computers and service problems).Completes weekly and monthly reports which could include inventory, daily status, variances, efficiency, etc.Works directly with vendors to negotiate purchasing cost for various supplies.Plans, arranges, and purchases supplies for warehouse functions and celebrations which include the calculations for serving full meals to large numbers of associates in a safe and orderly manner.This list is not exhaustive