Accounting Clerk
The primary purpose of this position is to ensure that all vendors and landlords are paid in a timely manner and to provide general administrative support with miscellaneous tasks.
All activities must support the Fort Wayne Housing Authority (“FWHA” or “Authority”) mission, strategic goals, and objectives.
Essential Duties and Responsibilities
- The position duties and responsibilities listed below describe the general nature and scope of work. Other responsibilities, duties, and skills may be required and assigned, as needed.
- Processes rent, HAP, and URP charges and payments.
- Processes all required EFT and paper check payments.
- Works with tenants, housing specialists, and vendors to update utility reimbursements.
- Answers queries from landlords and tenants regarding rent and HAP payments, utility reimbursements, ledger balances, methods of payments, and any other queries.
- Receives, stamps, sorts, and distributes mail to the relevant department/staff member for follow-up or approval.
- Reviews vendor statements and resolves any vendor queries.
- Codes contract invoices for approval by VPs.
- Processes all invoices payable on a weekly basis, maintaining physical and electronic payables files, as well as multiple accounts for vendor portals.
- Reviews and prints 1099s annually.
- Updates and posts monthly accruals for prepaid computer support and prepaid insurance expenses, maintaining files appropriately.
- Runs resident activity reports; reviews ledger entries for each tenant; updates relevant spreadsheets and journals; maintains files.
- Receives and processes appliance change forms from maintenance when there is a change or addition to the asset register.
- Reviews assets in Yardi and makes any necessary changes required for year-end reporting.
- Assists with bank reconciliations.
- Reports energy usage and costs for all major utilities as required.
- Performs general administrative tasks.
- Promotes FWHA brand awareness by adhering to FWHA brand standards and ensure that any communication regarding the public value of affordable housing programs offered by FWHA also addresses the many other public values served (fair housing, economic development, welfare-to-work, etc.)
- Performs other duties as assigned.
Education and/or Experience
- Some college education in the Accountancy field and some administrative experience.
- An equivalent combination of education and experience may be considered.
- Technical Skills
- To perform this job successfully, the employee should have strong computer skills (MS Word, Excel, and Outlook).
- Must have the ability to learn other computer software programs as required by assigned tasks.
- Effective communication and customer service skills.