Project Manager

Purpose of the job The purpose of this document is to provide a clear overview of the most important outcomes and competencies but not to be an exhaustive list. The dynamics of stow’s startup culture requires each of us to be flexible and do what’s best for the customer and the organization. Together, we can accomplish a lot!MissionThe Project Manager is an integral person in helping our customer’s vision for a conventional or semi-automated storage solution from stow US come to life. When assigned to a Racking for Robotics project, there is additionally a close working relationship with the Robotics Project Manager throughout the project lifecycle until the rack is fully installed. In such projects, stow US is the supplier to stow Robotics.OutcomesThe Project Manager…creates, maintains, and communicates comprehensive and achievable project timelines and holds all parties accountable in the project plan execution (initial planning phase)· take over the project from Sales and Sales Engineering in Internal Project Kick Off Meeting to learn the product scope· lead the External Project Kick Off Meeting to get to know the customer’s project team, determine communication pathways, the customer’s timeline, operating hours, PPE requirements and fielding technical questions, and manage the customer’s expectations if needed· be the single point of contact for the customer throughout the project lifecycle and proactively create clarity around project progress or issues when feasible and/or required· work backwards from the customer’s timeline and create material schedules in collaboration with Project Engineering and Site Management· develop the project budget· submit approval drawings to the Customer· issue Purchase Orders for locally sourced products, equipment, services, etc.· collaborate with Project Engineering and Supply Chain regarding transport planning Plans for a qualitative on-time and under-budget project execution (site planning activities phase)· ensure that building specs are confirmed in an initial site survey to gauge the complexity of the project and preplan material delivery spots and trash disposal· meet with the end-customer and integrator’s project team face-to-face to present the project plan and enable good working relationships· source and obtain quotes from contractors such as mechanical and electrical installers· review the quotations and determine their accuracy and feasibility; negotiate pricing, produce a service contract and secure the service provider for work· create project schedule and share assembly drawings with contractors· hold kick off meeting with contractors to discuss site conditions· communicate and update the customer in the agreed frequency plus whenever the situation calls for it; e.g., during shipping or installation delays· collaborate with Project Engineering when change orders are necessary in case of customer requests or production issues· notify the customer of mobilization date· process Material Goods Receipts· initiate customer invoicing at key milestones together with Accounting· identify project risks or uncertainties, escalate issues to the relevant project stakeholders, take mitigative action to stay within the project timeline· troubleshoot and come up with creative solutions· may make engineering recommendations based on personal experience· keep track of project spend in SAP Makes an on-time and under-budget project execution a reality (installation phase)· be accountable for the rack installation which is primarily led by the Site Manager. Deliverables include receiving and inventory materials, perform a missing material process if needed, oversee rack installation, perform measurement inspection, develop and complete the final punch list· be the back up for the Site Manager· travel to site as needed, e.g., during mobilization, to relieve the Site Manager temporarily, when there are site issues, and at the handover of the completed racking installation· if there is no automation, sign off on the acceptance of the rack and issue a handover document to the customer· if there is automation, coordinate the handover from the Racking to Automation Installation Teamcontinuously improves project planning and processes· create one page documents (Factoids) on lessons or processes learned· share knowledge with relevant colleagues· implement process improvements based on experience from previous projects· contribute towards SOPMiscellaneous· Adhere to Delegation of Authority