Job Title: Office CoordinatorJob DescriptionWe are seeking a motivated and detail-oriented Office Coordinator to join our team. The ideal candidate will process job work orders and purchase orders, coordinate with the Project Manager and scheduling team, and manage various administrative tasks. This position is perfect for someone who enjoys a steady and consistent role with multiple moving parts. Responsibilities
Process job work orders and purchase orders, and communicate follow-ups with customers
Work with the Project Manager and scheduling team to resolve customer issues
Coordinate with the warehouse to manage the delivery of services and products
Handle all changes made to purchase orders
Process change orders from job sites
Track and communicate job site issues
Process post-installation summaries from on-site teams and follow up as necessary
Provide accurate, valid, and complete information using the appropriate methods and tools
Maintain records of customer interactions, process, and close customer accounts, and file documents
Follow communication procedures, guidelines, and policies
Serve as the intermediary between the Project Manager and installers
Set up team meetings
Produce job summaries and daily reports for Project Managers and Sales
Utilize MS Word and MS Excel on a daily basis
Use QuickBooks to process purchase orders and track orders
Process requests with Expediters
Pull files and gather information for Project Managers and customers
Provide administrative, clerical, customer service, and front desk support as needed
Essential Skills
5-7 years of experience in an administrative or coordinator role, preferably within construction trades (e.g., carpentry, HVAC, painting)
Proficiency in MS Office, particularly MS Excel at a basic level
High School Diploma or GED
Experience with QuickBooks
Strong organizational and multitasking skills
Ability to prioritize and manage time effectively
Excellent written and verbal communication skills
Self-starter capable of working with minimal supervision
Additional Skills & Qualifications
Experience in the furniture, hardware, or distribution industries
Experience with project management or project coordination
Thick skin and the ability to handle high-pressure environments
Detail-oriented and deadline-driven
Pay and BenefitsThe pay range for this position is $20.00 - $25.00/hr.Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)Workplace TypeThis is a fully onsite position in Lake Forest,IL.Application DeadlineThis position is anticipated to close on Apr 2, 2025.About Aston Carter: Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.Diversity, Equity & Inclusion At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:
Hiring diverse talent
Maintaining an inclusive environment through persistent self-reflection
Building a culture of care, engagement, and recognition with clear outcomes
Ensuring growth opportunities for our people
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] (%[email protected]) for other accommodation options.