Board & Executive Coordinator

The Board and Executive Coordinator plays a critical role in supporting the Board of Directors and executive leadership through seamless coordination of meetings, travel, and high-touch logistics. This role requires exceptional organizational skills, discretion, and the ability to manage complex schedules and events with precision and professionalism. The Board and Executive Coordinator also plans larger company meetings and will serve as liaison for any groups at our headquarters who are looking to plan on site meetings. Position location: Deerfield, IL RESPONSIBLIITIES:Board Meeting Planning & ExecutionLead planning and logistics for five annual Board meetings, including three at Deerfield headquarters and two offsite.Coordinate all aspects of meeting execution including venue, catering, technology, materials, and transportation.Ensure flawless delivery with no downtime between meetings, maintaining a continuous state of readiness. Executive SupportServe as Executive Assistant to the Board, managing travel arrangements, accommodations, dining, and private air travel.Anticipate needs and preferences of Board members, ensuring a personalized and high-standard experience.Build key relationships with executives, including Chief Human Resources Officer, Chief of Staff, and Chief Legal Officer, incorporating feedback related to larger corporate meetings & board engagements. Stakeholder EngagementBuild trusted relationships with Board members and senior executives, demonstrating discretion, tact, and professionalism.Navigate high expectations with grace and adaptability, ensuring all interactions reflect the company’s values and standards.Work with associates across the organization who are looking to pull together onsite meetings, providing guidance and key vendor contacts Administrative ExcellenceMaintain detailed calendars, itineraries, and documentation for Board-related activities.Collaborate cross-functionally with internal teams to ensure alignment and support for Board initiatives.Plan larger company and corporate events, contributing to overall associate engagement. QUALIFICATIONS: Proven experience in executive support, corporate event planning, and/or board coordination.Exceptional organizational and time management skills; thrives in a fast-paced, high-stakes environment.Strong interpersonal and communication skills; able to work effectively with high-level stakeholders.High degree of professionalism, discretion, and attention to detail.Experience managing travel logistics, including private aviation, is a plus.