Company Overview We are the American Academy of Sleep Medicine (AASM), an innovative professional medical association located in Darien, IL. In pursuit of improving sleep health and promoting high-quality patient-centered care for all people, the AASM is dedicated to fostering a culture that is committed to excellence, inclusive, flexible, collaborative, appreciative, supportive, and innovative. We strive to live out these team values each day and are looking for others who would like to do the same. Our mission is to advance sleep care and enhance sleep health to improve lives . About the Sleep Research Society The Sleep Research Society (https://sleepresearchsociety.org/) (SRS) , a specialty society managed by the AASM, is an organization f or scientific investigators who educate and research sleep and circadian science.Their mission is to advance sleep and circadian science to cultivate knowledge and optimize health and well-being. Job Summary The Society Coordinator will coordinate and oversee the day-to-day activities of the Sleep Research Society with other department staff.The ideal candidate can manage multiple projects with success, take detailed notes at meetings, produce well-written minutes, and works well in a collaborative and independent work environment. Initially, this position will require an initial office presence for onboarding and training, five days a week for a month. Then it will transition to hybrid, with two days a week in the office and the remaining days remote. As a result, only local candidates will be considered for this position.Salary Range: mid-upper $50s Responsibilities and Duties
Serve as staff liaison to committees and task forces, prepare agendas and supporting materials for conference calls, conduct meetings, write accurate minutes, and complete follow-up as needed
Ensure follow through of committees’ annual calendars with regular updates
Communicate daily with committee members
Prepare and facilitate award programs of the Society, including contract preparation and monitoring
Field phone calls and emails from members and the general public
Oversee the marketing and promotion of society products and events
Collaborate with the meeting department to assist in the planning and promotion of the annual meeting
Provide support for other meetings and courses. May be required to attend and provide support at those meetings and courses.
Coordinate activities for special events e.g. event planning, special guest invitations, and travel arrangements
Develop and disseminate electronic newsletters to society members. Provide content to the Society’s social media.
Maintain and update information on the society’s website regularly
Perform related duties and responsibilities as assigned
5% travel is required with this position for board meetings and society-sponsored events, which includes weekends.
Qualifications and Skills
Bachelor’s Degree (B.A. or B.S.) from a four-year college or university, will accept a combination of education and prior work experience
Strong organizational and project management skills
Solid interpersonal acuity and ability to work professionally with a multitude of personalities
Ability to work both independently and collaboratively while interacting professionally with staff and society members with minimal supervision
Working knowledge and understanding of Microsoft Office
Bonus Skills
Association experience
Experience in developing agendas and related materials for committee meetings
Experience with email software packages and creating surveys/forms
Experience with Association Management Software
The AASM is proud to be an Equal Employment Opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. Aside from the great job opportunity, we offer a collaborative and fun work culture with amazing benefits. Visit " Working at AASM (https://aasm.org/about/working-at-aasm/) " for a glimpse of AASM work life.
Affordable medical & dental coverage for you and your family
Free life & disability insurance
3 weeks of PTO (personal/vacation/sick time) plus paid company holidays
PAID parental leave, up to 3 months
Flex-time hours
Business casual environment
DoorDash meal perks in-office
Industry-leading 401(k) plan
Flexible spending & dependent care accounts
HRA & HSA supported medical plans with employer contributions
Professional development assistance
Pet insurance
Theft ID coverage
Discounted fitness membership
Door Dash meal perks
Service recognition and peer-to-peer platform with reward points for gift card or donation redemption
Weekly “Wellness Wednesdays” with walk, stretch, and healthy snack breaks
Twice daily “plank breaks”
Seasonal staff events
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