Office Manager - Business & Accounting Operations

Position Purpose: The Office Manager plans, runs and delivers administrative projects designed to improve the Operations. The Office Manager is able to plan a project, set timelines and milestones, allocate resources, manage budgets and deliver results. Manage the compliance and financial disclosure activities to make certain all report disclosures are sufficient and in compliance. Collaborates closely with Operations personnel in accomplishing successful delivery. Manages the facilities’ cash flow forecasting and reporting requirements. Work closely with the Accounting & Finance Department to ensure accuracy of financial statements. Participates in and actively contributes to short and long-term planning of key projects to ensure the smooth delivery of key processes.Primary Duties/Responsibilities: Provide Office Management and administrative support for the Regional Leader.Plan, coordinate and execute assignments across the organization including tracking and reporting on status, risks, issues and dependencies.Manages financial reporting activities. Ensures consistent application of organizational policies and compliance with Corporate financial standards, GAAP guidelines and SOX requirements.Maintains internal controls and safeguards company assets. Reports irregularities and abnormal conditions that arise during the course of work.Collaborates with the Operations management team to effectively coordinate and schedule work and projects.Assist with the design and development of Human Resources projects as assigned; report on progress and status.Managing assignments to successful completion within designated parameters; close out and handing over assignments as needed.Set up and maintain data management systems for current business relations.Prepares communications with external regulatory agencies including but not limited to all regulatory report submissions.Organizes and communicates with management concerning cash flow forecasting and management.Works with Finance & Accounting for external audits.Collaborates with the Engineering and Operations Coordinator to accomplish design and construction oversight for assigned facilities on new or existing projects.Coordinates internal resources to ensure accurate and timely plan reviews of assigned facilities for new or existing developments.Performs actual cost vs. estimate assessments on new projects.Develops and proposes solutions to correct project performance deficiencies.Participates in the development of architectural design and delivery processes and standards.Reviews designs by others to assure conformance with company standards.Designs and drafts plans for facilities floor / space planning, evacuation plans, water system diagrams and graphics.Provide various reports and blueprints using AutoCad including emergency evacuation plans, charts, graphics, building / site plans.Develop and maintain a vacation tracking system for the site.Support the planning and organizing of employee engagement activities including event planning, newsletter updates and service recognition.Devise a process to facilitate a secondary arrangement for key positions during emergencies.Responsible for the recordkeeping system for regulatory compliance.Manages and updates Emergency Response Plan annually.Oversee training of support staff including Operations Coordinator to ensure maximum Operations support.Processes, establishes recurring contracts and templates. discrepancies as required. Assists in resolving.Serves as liaison between Veolia executive management and any other corporate departments, business, and community groups.Performs all job responsibilities and duties in compliance with all safety, health, environmental, and security laws, rules, policies, programs and training.Work Environment:This is an onsite role in our Cicero, IL location.This location is a 24 hour Biosolids facility.This is a non-union role in a union facility.Closed toed shoes are always required.When outside of the office and in the plant area, full PPE is required.