Our Firm is seeking a proactive and detail-oriented Executive Administrative Coordinator to support the Founding Partner, proposal development, and project coordination. This role offers the opportunity for growth while providing administrative assistance and facilitating client and consultant engagement. If you thrive in a fast-paced environment and have a passion for organization, this position is perfect for you!
Primary Responsibilities: (2 years or plus) of experience- entry - mid level
Marketing and Social Media Management
Provide administrative support to the Founding Partner, handling correspondence and organizational tasks
Organize and track proposal documents with precision
Coordinate project documentation, align project schedules, and support internal communication
Contribute to marketing strategy and promotional material development
YOU SHOULD HAVE:
Willingness to learn, grow, and collaborate with the team and company as a whole.
Excellent verbal and written communication skills.
A high level of discretion, ethics, and trustworthiness.
Intermediate spreadsheet skills (preferred)
Innovative thinking and a willingness to challenge existing methods where improvement is possible.
Experience in bookkeeping / financial record keeping (preferred).
Experience with Google Sheets or Excel, Quickbooks Online, and G-Suite (preferred).
The availability to work 40 hours per week from 9:00 am to 6:00 pm PST.
A reliable space to work remotely with a fast computer, quality internet, camera, microphone, and speakers.
YOUR DUTIES AND TASKS:
Complete entry-level bookkeeping, including recording expenses, organizing receipts, and completing other transaction records.
Resolve billing issues with clients and internal team members.
Provide account access, usage reports, data analysis, and other ad hoc requests for team members.
Support quality assurance checks of various internal and client facing reporting.
Organize new client contracts, create invoices, and process client payments.
Contribute to internal database maintenance, upkeep and data entry.
Organize company events, competitions, and special projects throughout the year.
Facilitate company holiday, time off, and schedule variation calendars.