Staff Assistant III (Hybrid) Chicago, IL (Hybrid) The American Medical Association (AMA) is the nation's largest professional Association of physicians and a non-profit organization. We are a unifying voice and powerful ally for America's physicians, the patients they care for, and the promise of a healthier nation. To be part of the AMA is to be part of our Mission to promote the art and science of medicine and the betterment of public health. We continuously work to embed equity in our internal practices and are committed to increasing the diversity of our staff across all levels of the organization. We intentionally work to create the right conditions to enable our employees to feel that they can be their authentic selves and fully participate in the life of the enterprise. We encourage and support professional development for our employees, and we are dedicated to social responsibility. We invite you to learn more about us and we look forward to getting to know you. We have an opportunity at our corporate offices in Chicago for a Staff Assistant III (Hybrid) on our Medical Education team. This is a hybrid position reporting into our Chicago, IL office, requiring 3 times a month in the office.As a Staff Assistant III (Hybrid), you will support the effective operation of the Liaison Committee on Medical Education and perform key administrative functions for the director and other Division staff.RESPONSIBILITIES: Administrative Support
In accordance with guidelines, process all invoices and travel reimbursements for Division staff, LCME members and survey team members.
Monitor expense reimbursements and prepare regular reports for Division leadership.
Gather BCD Travel reports, uploads travel information to excel and monitor to ensure integrity of reports.
Assist in coordinating LCME meetings.
Monitor meeting registration and logistics such as hotel accommodations, meals, IT and audio-visual support and other meeting requirements.
Coordinate travel and meeting logistics with LCME members and their respective support staffs.
Create and distribute via FedEx meeting materials.
Maintain correspondence, survey team mailings and reports.
Maintain digital records.
Project Support
Produce a variety of data summaries and reports as requested.
Develop, maintain, and review data from spreadsheets and other data management tools.
Support with various small projects as requested by director and other division staff.
May include other responsibilities as assigned
REQUIREMENTS:
High School or GED required. Bachelor’s degree preferred.
Minimum 3+ experience in an administrative position required.
Meeting, planning, and program coordination experience required.
Excellent writing skills as well as verbal communication skills, including polished telephone presence. Ability to communicate effectively in person, in writing, and on the phone.
Excellent organization, coordination, and prioritization skills.
PC literacy expected, including proficiency with Word, Excel, and PowerPoint. Knowledge of MS Access required, including the ability to develop queries, run and review reports.
Demonstrated ability to perform effectively under deadline pressure and to manage concurrent projects.
Self-starter with attention to detail.
The American Medical Association is located at 330 N. Wabash Avenue, Chicago, IL 60611 and is convenient to all public transportation in Chicago. We are an equal opportunity employer, committed to diversity in our workforce. All qualified applicants will receive consideration for employment. As an EOE/AA employer, the American Medical Association will not discriminate in its employment practices due to an applicant’s race, color, religion, sex, age, national origin, sexual orientation, gender identity and veteran or disability status.THE AMA IS COMMITTED TO IMPROVING THE HEALTH OF THE NATION