Description This temporary position supports the Location Services Manager or Supervisor by coaching staff and providing expertise to prevent building system failures. The role involves assisting with daily office operations, including answering multi-line telephones, greeting visitors, and providing administrative assistance with intermediate to advanced documents in Word, Excel, and PowerPoint.Essential Duties:
Execute Location Services projects such as moves, repairs, cleaning, conference room preparation, meeting and event coordination, and ensuring pantries are adequately supplied.
Perform daily walkthroughs and follow up on maintenance issues.
Coordinate with vendors and building management on life/safety and repair items.
Streamline and improve processes to manage inventory efficiently.
Purchase and maintain inventory of facilities/janitorial supplies and equipment.
Maintain vendor relationships, process payments, and track spending against the budget.
Identify trends and suggest cost-efficient upgrades or replacements for building systems.
Support Areas:
Mail services, including distribution, coordination of courier services, and assisting with mailing needs.
Assisting employees with large photocopy, scanning, and binding jobs.
Managing client files, records, and document retention.
Maintaining and ordering office supplies.
Managing visitor reception activities and ensuring quality customer service.
Coordinating meetings and events, including catering and audio-visual support.
Managing building card access systems and ensuring main entry doors remain secure.
Handling new hire/move/termination processes for the office.
Qualifications:Education:
High school diploma
Technical/Soft Skills:
Strong verbal and written communication skills
Advanced Microsoft Office skills
Strong grammar and prooing knowledge
Ability to prepare charts, graphics, and tables
Ability to manage multiple tasks and projects
Basic to intermediate knowledge of lighting, HVAC, and plumbing
Requirements
Special Requirements:
Able to lift up to 40 lbs.
Able to stand for extended periods
Punctual and adaptable to changing schedules
Clear and concise in conveying instructions
Effective organization and time management skills
Maintain professionalism in demeanor, conversation, and dress
Strong attention to detail
Experience:
3 to 5 years of experience in a related field
Demonstrated experience managing multiple projects
Leadership Skills:
Positive response to changing circumstances and implementation of business improvements
Collaborative support during peak times and business planning process
Preferred Requirements:
Excellent follow-up skills
Prior experience in a professional office environment
Application Instructions:For more details and to submit your application, please follow the 'SA Requisition Number' hyperlink in the NA Fields section of the Job Order. All candidate submissions must be completed via the Job Order Shortlist.Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https:///www.roberthalf.com/us/en/terms) .