We are looking for an office manager to organize and coordinate administration duties and office procedures. Your role is to create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness, communication, and safety. Office manager’s duties and responsibilities include scheduling meetings and appointments, making office supplies arrangements, greeting visitors, and providing general administrative support to our employees. Previous experience as a front office manager or office administrator would be an advantage. A successful office manager should have experience with a variety of office software (email tools, spreadsheets, and databases) and be able to accurately handle administrative duties. Ultimately, the office manager should be able to ensure the smooth running of the office and help to improve company procedures and day-to-day operation.
Responsibilities
Serve as the point person for office manager duties including maintenance, mailing, supplies, equipment, bills, errands, shopping.
Schedule meetings and appointments
Organize the office layout and order office supplies as needed.
Maintain the office condition and arrange necessary repairs.
Update and maintain office policies as necessary.
Organize office operations and procedures.
Coordinate with Vendors for repair on all office equipment.
Provide support and manage the front desk Administrative Assistant.
Manage contract and price negotiations with office vendors and service providers.
Manage office General and Administrative budget, ensure accurate and timely reporting.
Provide general support to visitors.
Complete the onboarding process for new hires.
Address employee’s queries regarding office management issues (e.g. Calendar, Hardware, and travel arrangements)
Liaise with facility management vendors, including cleaning services.
Plan in-house or off-site activities, like parties, celebrations, and conferences.
Requirements
Proven experience as an Office manager, Front office manager or administrative assistant
Knowledge of office administrator responsibilities, systems, and procedures
Proficiency in MS Office (MS Excel and MS Outlook, in particular)
Hands on experience with office machines (e.g. fax machines and printers)
Familiarity with email scheduling tools.
Excellent time management skills and ability to multi-task and prioritize work.
Attention to detail and problem-solving skills.
Excellent written and verbal communication skills
Strong organizational and planning skills in a fast-paced environment
A creative mind with an ability to suggest improvements.
High School degree; additional qualification as an administrative assistant.