Highway Contracts Program SpecialistPosting Begin Date: 2024/11/08Posting End Date: 2024/11/25Work Type: Full TimeLocation: Boise, ID, United StatesMinimum Salary: 21.42Maximum Salary: 23.00Pay Rate Type: HourlyDescriptionState of IdahoIdaho Transportation DepartmentNOTICE: Applications will be accepted through 4:59 PM MST on the posting end date.STATE OF IDAHO EMPLOYEES: If you are a current or temporary State of Idaho employee you MUST apply through Luma Opportunities. Applying through the State of Idaho’s external career website will cause duplicate profiles and will slow the processing of your application for a new position.Are you interested in working for an award-winning state agency with a Constructive Culture? ITD has defined a Constructive Culture as a results-driven work environment where all employees treat each other with respect, develop themselves personally and professionally, support team efforts, and are accountable for their actions. Many efforts including leadership coaching and training are taking place to grow ITD's Constructive Culture. This opening may be your opportunity to use your knowledge and skills and to also help promote a Constructive Culture at Idaho Transportation Department!We are seeking someone to join our team as a Highway Contracts Program Specialist in the Advertisement & Award Section. This position is located at our headquarters office in Boise. The Advertisement & Award team is responsible for advertising and awarding construction contracts (not grants). The incumbent will be responsible for creating, assembling, and distributing plans, proposals, and contracts for highway construction. This is a fast pace position with competing deadlines. Organizational and time management skills are a requirement to be successful in this position. Examples of Duties
Assemble proposal requests for advertisement with local news agencies.
Issue addendums for upcoming proposal requests set to bid.
Participate in weekly public bid openings and compile proposal data for review for accuracy and completeness.
Prepare documentation for our District design staff/LHTAC and ACHD to obtain bid justifications.
Monitor Contract timeline to ensure execution of Final Contracts within Department timeline requirements.
Maintain the Notice to Contractor page on the Departments website.
Monitor multiple contracts in varying stages of completion.
Provides extensive customer service to contractors, answering bid and proposal related questions via phone, email and in person.
Maintains a manual or computerized records system and develops reports.
Conducts involved searches which may require accessing and selecting multiple information sources or contact with clients, vendors, or outside sources to obtain information.
Minimum Qualifications
Some knowledge of:
Grant or contract administration.
Bookkeeping.
Experience:
Interpreting, applying, and explaining laws and regulations.
Collecting, organizing, and evaluating data and writing a narrative report of findings.
Desired Qualifications
Experience in Adobe Pro, Adobe Sign, ProjectWise, Word, Excel, and Outlook.
Ability to work collaboratively with others to obtain and understand project requirements.
Excellent time management skills: ability to work in a fast-paced environment.
Highway construction and/or design experience a plus.
To learn more about the department, please visit the ITD website (https://itd.idaho.gov/) . Make a difference in your community and in the lives of the citizens of Idaho! Contact an ITD Recruiter at: [emailprotected] or call 208-334-8664. The Idaho Transportation Department does not sponsor work visas.The State of Idaho offers a robust total compensation package, including medical, vision, and dental insurance; PERSI retirement benefits; paid sick, vacation, and parental leave; and 11 paid holidays per year. For additional information, please visit https://dhr.idaho.gov/information-for-state-employees/.EEO/ADA/Veteran:The State of Idaho is committed to providing equal employment opportunities and prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities and prohibit discrimination against all individuals based on their race, color, religion, political affiliation or belief, sex, national origin, genetics, or any other status protected under applicable federal, state, or local laws. The State of Idaho is committed to access and reasonable accommodations for individuals with disabilities, auxiliary aids and services are available upon request. If you require an accommodation at any step in our recruitment process, you are encouraged to contact (208) 334-2263 (TTY/TTD: 711), or email [emailprotected] . Preference may be given to veterans who qualify under state and federal laws and regulations.