Area Leisure Sales Coordinator, Hawai'i

As the Area Leisure Sales Coordinator, you will support Regional Directors, Leisure Sales for Fairmont Kea Lani and Fairmont Orchid in all their administrative needs, is in charge of overall office organization, and prepares bi-weekly, monthly, quarterly and annual reports relating to Account Production. The coordinator also focuses on preparing and distributing all tour, wholesale and consortia contracts, addendums and special promotions. The coordinator arranges and conducts site inspections and FAMs and serves as a backup for Regional Director, Leisure Sales when they are out of office.ABOUT FAIRMONT HAWAI’I RESORTSFAIRMONT KEA LANI: Hawai’i’s only all-suite and villa luxury resort (AAA Four Diamond) located along Maui’s coveted Wailea Coast features 413 spacious suites, 37 beach villas, over 45,000 sq. ft. of versatile indoor/outdoor event space and 22 acres of lush tropical gardens just steps away from the Pacific Ocean.FAIRMONT ORCHID: This AAA Four Diamond luxury resort nestled along Hawai’i Island’s pristine Kohala Coast offers 540 elegant guestrooms, eight outdoor areas featuring 76,000 sq. ft. of open air function space and 27 indoor meeting rooms, all nestled on 32 acres of beachfront property.Hourly Rate:  $29.76What you will do:Coordinate and support all aspects of sales administrative activitiesPrepare and distribute production reportsProcess contracts, addendums, promotions, etc. as requiredArrange site inspections and FAMs including amenities, room reservations, dining and spa reservations, airport transfers and etc. and coordinate with the Operations team(s).Conduct site inspections for leisure clientsCoordinate with other departments within the hotels to ensure the distribution of pertinent information such as contracts, addendums, site inspection forms, memos, etc. to all departments and maintain an orderly working environmentPrepare collaterals and amenities as requested by Leisure Sales ManagersMaintain an accurate supply of all Leisure Sales collateralsCoordinate sales trips and tradeshows for Leisure Sales Managers including shipping, airline, hotel and rental car reservations. Liaise with clients in absence of Leisure Sales ManagersAs required, assist in Marketing & Content Management:Helps prepare Corporate and hotel mandated reoccurring reports for submission prior to deadline for DOSMs of Fairmont Kea Lani and Fairmont OrchidHelps prepare and support the month end and forecasting process for Fairmont Orchid for submission to DOSM and where needed and relevant to DOSM Fairmont Kea LaniMail collateral, amenities, trip materials, etc. as requestedPossess and share knowledge of Fairmont Kea Lani & Fairmont Orchid products including accommodation, dining, history and heritage, activities and local programmingActively participate in industry and hotel training programsActively seek opportunities to improve systems and proceduresAttend all Sales meetings and other meetings as required