Administrative Assistant

AECOM is seeking an organized and experienced Administrative Assistant to join a construction management team at the Ellison Onizuka Kona International Airport in Keahole, Hawaii. This role will be on-site and in an office at our client's project site.This position is expected to begin in December 2024.The responsibilities in this role include, but are not limited to:Providing administrative support to the construction management team, such as: preparing or proof correspondence, forms, spreadsheets, or documents, scheduling meetings, making travel arrangements, and/or maintaining inventory of office supplies and personal protective equipment.Attending project meetings, both internal and with clients, and documenting decisions and actions needed along with responsibilities, for distribution to the team.Working independently and relying on experience and judgment to plan and accomplish goals.Communicating with team members and counterparts within the construction contractor organization.Using Microsoft Office suite of business software, such as MSWord™, MSExcel™, MSOutlook™, and project management document control programs to organize and track project issues and documentation.Producing and distributing correspondence memos and letters.Prepared contractor's pay applications, including certified payroll tracking and reporting as required by the State of Hawaii and federal agencies.Assisting in the preparation of regularly scheduled reports.Developing and maintaining filing systems.