Office Clerk
About the role:
Office Clerk contributes to the efficient operation of a branch office and will be responsible for ensuring by providing administrative support. The job performs arrange of general and specific office/clerical tasks including but not limited to entering data, maintaining customer records, sorting, and distributing incoming/outgoing mail, answering phones, and filing. This position is entry-level and works under general supervision. Because this role provides general office support, duties vary from day to day. The core of the job is ensuring that offices run efficiently and can provide excellent service to clients and customers.
Schedule: M-F 8am- 5pm
Job Type: Temp to hire
Pay: $18.50
Location: Honolulu
Essential Job Functions:
Ensure that each employee, customer, clients, and vendor receive outstanding customer service by providing a friendly environment.
Process Sales Orders and/or Purchase Orders using Oracle.
Review sales or purchase orders and ensure that orders are processed through the order processing system without issues.
Use the customer inquiry function for accounts receivable (A/R) questions and reply to customers or sales reps.
Process checks and cash received from customers.
Prepare payment orders for invoices from vendors and suppliers.
Check inventory to determine the availability of requested merchandise.
File documents according to company standard operation procedure (SOP) and able to retrieve it upon sales or customers’ request.
Supports office staff, sales, and warehouse and acts as an assistant on various tasks.
Organize delivery and receiving related documents and maintain logs.
Receive calls, takes and relays messages, responds to requests for information
Provide excellent service to customers and suppliers by communicating to expedite the resolution of problems/complaints
Assist with the quarterly physical inventory (PI) which may be conducted during weekends.
Understand and follow company SOPs and know how to find necessary SOPs when needed.
Perform other related duties as required.
Experience/Education:
The ideal candidate will have a High School Diploma or GED. Experience with MS Office – Excel, Outlook, and Word.
Knowledge/Skills/Ability:
Knowledge of general office operation.
Data entry keyboarding skills without error at a moderate rate of speed.
Effective communication skills internally and externally via phone, email, and in person.
Ability to speak clearly, concisely, and effectively.
Ability to listen to, and understand, information and ideas as presented verbally.
Ability to assemble, sort, and file documents.
Ability to organize and prioritize tasks to meet cut-offs.
Ability to use office software – Microsoft Word, Excel, Outlook.
TO APPLY: Text OFFICE CLERK to 808-533-9068 to receive a link to our online application and to speak to a recruiter.