Executive Secretary
About the role:
The Administrative Secretary provides administrative and secretarial support for management by preparing correspondence/notes during board meetings, management/record taking, and maintain organizational policies/procedures.
Job Type: Temp to hire
Schedule: Mon-Fri 8am - 5:00pm, 30-minute unpaid lunch
Worksite location: Kunia
Payrate: $20-$23/hr depending on experience
Key Responsibilities:
- Schedule board meetings for all related non-profit organizations:
- Prepare and distribute multiple board meeting agendas
- Record, prepare, distribute, and file multiple board meeting minutes
- Schedule all sub-committee and special meetings. Prepare and distribute agendas and meeting minutes.
- Answering phone calls, responding to emails, collecting & distributing mail, and organizing files
- File and organize historical company documents
- Type and proofread documents, reports, and correspondence
-Submit grant proposals for staff
- Support staff with meeting grant reporting deadlines
- Make travel arrangements (air, car, hotel)
- Ordering office supplies and coordinating adhoc meetings
- Provide administrative support to staff and various subsidiaries within the organization
- Greet and assist visitors in a professional and friendly manner
- Schedule appointments and manage calendars
- Handle sensitive and confidential information with discretion
Qualifications:
- High school diploma or equivalent
- 1 or more years directly related experience
- College education in a relevant business field
- Ability to work independently
- Administrative assistance experience
- Scheduling board meetings & preparing meeting agendas
- Record, prepare, distribute, and file board meeting minutes
TO APPLY: Text ADMIN SECRETARY to 808-533-9068 to receive a link to our online application and to speak to a recruiter.