Vacancy caducado!
RESPONSIBILITIES:
The essential duties and responsibilities of this position include, but are not necessarily limited to:
Assist in collecting and processing weekly timesheets.
Answer and direct phone calls
Keep inventory of office supplies
Plan meetings when needed
Provide general support to staff, customers, students and visitors
Write and distribute emails, correspondence memos, letters, faxes and forms
Assist in the preparation of regularly scheduled reports
Create and update records ensuring accuracy and validity
Develop and maintain a filing system
Responsible for filing and organizing all staff, customers, student, vendor account folders.
Receives, analyzes and processes vendor bills for service contracts as well as retail customers
Update and maintain office policies and procedures
Maintain contact lists
Submit and reconcile expense reports
Prepares and analyzes weekly accounts payable reports
Assist in weekly accounts payable checks
Assists Sales team and with typing up proposals and emails for Customers
Provide customer service to guests
QUALIFICATIONS:
5 year’s work experience as an administrative assistant, or office admin assistant
Knowledge of office management systems and procedures
Working knowledge of office equipment, like printers and fax machines
Proficiency in MS Office (MS Excel, MS Word, and Google Chrome in particular)
Proficiency creating content and design
Experience with Payroll
Excellent time management skills and the ability to prioritize work
Attention to detail and problem-solving skills
Excellent written and verbal communication skills
Strong organizational skills with the ability to multi-task
Experience with accounts receivable and accounts payable
Must hold a scuba certification or be willing to obtain
Pre-employment drug test
Bilingual a plus! (Japanese, Korean, Mandarin)
Must be US Citizen or have US Work Permit
SKILLS:
Bending, stooping, reaching, twisting, pushing, pulling, and moving items
Moving and standing
Flexible schedule to include evenings and weekends as required
Ability to perform essential job functions in an environment with varied noise levels
COMPENSATION:
Competitive Compensation
Outstanding Benefits (Medical with Dental and Vision Options, Simple IRA, Tuition Assistance, Product Discounts)
Vacancy caducado!