We are a leading real estate, property management, and vacation rental brokerage in the state of Hawaii and are looking for an individual to join our team in Kilauea Kauai.
This is NOT a remote position. This is an office position so the the individual must be physically on the island of Kauai.
Essential Functions & Responsibilities
- Answer calls in a polite and professional manner; screens calls and forwards messages as appropriate.
- Maintain Client Relationship Management software accounts
- Manage scheduling for leadership including agendas, mail, email, calls, travel arrangements, client management, and other company logistics
- Manage, coordinate, and arrange executive’s travel and travel-related activities, including hotel booking, transportation, and meal coordination.
- Perform administrative and office support such as typing, dictation, transcription, document and spreadsheet creation, and filing system management.
- Coordinate effective management of content and flow of information to senior leadership.
- Organize team communications and plan events, both internally and externally.
- Record and distribute minutes or other records for meetings.
- Performs other related duties as assigned.
Required Skills/Abilities
- Excellent verbal and written communication skills.
- Superb interpersonal and customer service skills
- Team player
- Work independently and manage multiple projects/tasks simultaneously while meeting time-sensitive deadlines
- Digital proficiency with the aptitude to learn new technologies.
- High degree of accuracy, thoroughness, organization, and attention to detail.
- Confidentiality and trustworthiness.
Education and Experience
- At least one year of office administrative assistant experience
- Associates degree or work-related fields preferred.
- Basic understanding of clerical procedures and systems.
Compensation & Benefits
- Commensurate with qualifications and experience ($22/hr)
- Paid Time Off, Paid Company Holidays, Healthcare (Medical, Dental, Vision, Prescription), 401K Retirement Plan, and Life Insurance after meeting eligibility requirements.
Schedule and Workplace
Schedule: Full-time position with work hours from 8:30am to 5pm, Monday through Friday, and on occasion after hours and weekends as needed.
Location: Hawaii Life Kilauea office or where required by the supervisor.
ABOUT HAWAII LIFE
Hawai'i Life remains the only statewide, full- service brokerage firm that is 100% locally owned and operated. Hawai'i Life is the exclusive Hawai'i brokerage of Forbes Global Properties™ and is one of Luxury Portfolio International's® global network of premier, locally branded real estate companies. The company also provides short-term and long-term rentals, streamlining the process for homeowners and tenants statewide. HGTV's Hawai'i Life series, now in its 14th season, draws a national audience of 22 million+ viewers. To learn more about Hawai'i Life, please visit the state's most trafficked real estate website at hawaiilife.com.