Communication:
Answering and screening phone calls.
Taking and relaying messages.
Handling incoming and outgoing mail.
Drafting and editing routine memos and reports.
Providing general information to staff, clients, or the public.
Record Management:
Maintaining organized filing systems (both physical and digital).
Updating and maintaining databases and records.
Ensuring accurate data entry.
Scheduling and Coordination:
Scheduling appointments and meetings.
Managing calendars and reminders.
Coordinating travel arrangements.
Office Operations:
Greeting visitors and clients.
Ordering and managing office supplies.
Maintaining a clean and organized workspace.
Assisting with basic office equipment (e.g., fax, scanner, printer).
Other Tasks:
Assisting with administrative projects.
Preparing documents and presentations.
Performing other duties as assigned.
Skills and Qualities:
Excellent communication skills (verbal and written) .
Strong organizational skills and attention to detail .
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) .
Ability to multitask and prioritize tasks effectively .
Customer service skills .
Basic understanding of clerical procedures and systems .
Ability to work independently and as part of a team .