Description We are seeking a highly organized and motivated Executive Assistant to provide professional administrative support to senior executives in a dynamic finance company. The ideal candidate is detail-oriented, proactive, and capable of handling a wide range of tasks while maintaining confidentiality and professionalism. This role requires excellent communication skills, the ability to prioritize in a fast-paced environment, and the competency to ensure executives' time and resources are effectively managed. To apply for this role, please call us at 808-531-0800. Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements.Key Responsibilities:
Manage and maintain executives' schedules, including meetings, appointments, and travel arrangements.
Coordinate and prepare executive correspondence, presentations, and reports for internal and external stakeholders.
Act as the first point of contact for executives, handling inquiries and redirecting as necessary.
Plan and coordinate meetings, including preparing agendas, organizing materials, recording minutes, and ensuring follow-up on action items.
Handle confidential information with discretion and maintain organizational confidentiality at all times.
Assist with budget tracking, expense reporting, and invoice processing.
Liaise with internal departments and external contacts to facilitate efficient communication and task execution.
Oversee special projects, often requiring cross-functional collaboration and adherence to tight deadlines.
Monitor and implement office organizational systems to support the executive team (e.g., task management, documentation, and filing systems).
Requirements
Qualifications:
Bachelor’s degree in Business Administration or a related field preferred; equivalent experience will also be considered.
3+ years of executive support or administrative experience, ideally within the finance or corporate environment.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with scheduling or CRM tools (e.g., Salesforce or other).
Outstanding verbal and written communication skills.
Exceptional organizational and multitasking abilities with strong attention to detail.
Demonstrated ability to handle sensitive information with confidentiality and discretion.
Strong problem-solving skills and the ability to work both independently and collaboratively.
Familiarity with finance, accounting, or investment industry terminology and operations is a plus.
TalentMatch®
Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .