Hawaii Technology Academy (HTA), a public charter school, is looking for an experienced candidate for the position of Registrar. The Registrar is responsible for the management of student records, files, and reporting, ensuring HTA is meeting all local, state, and federal regulations. The Registrar also provides direct service related to student records to students, families, faculty, staff, administration, and the general public. The Registrar reports to the Director of Operations and works collaboratively with the enrollment team, senior staff, administrators, teachers, and counselors.
Duties include, but are not limited to:
- Entering and maintaining student records, including personal and academic information, enrollment history, grades, transcripts, and test scores; fulfilling internal and external student records requests.
- Entering and maintaining all student enrollment, transfer, withdrawal, and demographics into HTA’s student information system (HonuHub) and the state’s student information system (Infinite Campus); preparing related records and files.
- Responding to inquiries regarding student information from other schools, colleges, employers, parents, and authorized agencies; verifying and providing the information in permanent student records as appropriate.
- Creating new courses and ensuring that course titles and descriptions align with state curriculum requirements, career pathways, honors recognition certificates, and graduation requirements.
- Interpreting foreign and domestic transcripts and converting grade and hour credits to corresponding units as used within the DOE.
- Verifying and maintaining homeschooled and in-flight student rosters, collecting annual report cards, and communicating deadlines and requirements.
- Verifying graduation requirements and cohort data; tracking graduates and maintaining graduation data statistics.
- Preparing data for extraction and reporting/submission as required by the Hawaii Department of Education and the Hawaii Charter School Commission, etc.; collecting and submitting complete and accurate data to all required DOE, federal, and state reporting agencies.
- Ensuring compliance with state and federal laws, school policies, and accreditation standards related to student records; maintaining the confidentiality of sensitive and privileged information.
- Communicating with parents, teachers, and community members about records-related questions, issues, and requests.
- Creating task lists, calendars, and reporting cycles to lead the work of the registrar's office.
- Training Office Managers and administrative staff on the withdrawal process and procedures.
- Supervising the duties of the Registrar Clerk.
- Assisting the Director of Operations with all other duties as assigned.
Ideal candidates must be:
- Experienced serving as a Registrar or similar position at a public, charter, or private High School; Three to five years of experience in an office and/or school setting in an administrative capacity.
- Experienced in creating, updating, and verifying student transcripts and report cards.
- Exceptional in written, verbal, technology, and organizational skills.
- A solutions-oriented problem solver, able to analyze and interpret information.
- Extremely detail-oriented, self-motivated, and collaborative.
- A team player, but also able to work independently with little direction.
- Able to stay organized, work efficiently, and multitask in an office environment.
- Strong in their computer skills and proficient in Excel, Google Docs, Google Apps, and online meeting software.
- Able to create and maintain spreadsheets and compile data.
- Proficient in office skills such as typing, faxing, scanning, and filing.
- Able to work and communicate effectively with students, parents, and staff.
- Willing to research and become knowledgeable of applicable laws, codes, regulations, policies, and procedures.
- Able to retrieve work materials from overhead, waist, and ground-level files.
This is a full-time salaried 12-month supervisory position based in Waipahu, HI (Oahu), beginning on or before July 1, 2025. Hours are Monday-Friday, 8:00 am-4:00 pm, but may require inter-island travel. Salary commensurate with experience and correlated with the appropriate HGEA salary schedule and bargaining unit. This position requires state and federal background clearance, as well as TB clearance. Benefits include paid vacation and sick leave, and employer contributions toward medical, dental, and vision coverage.
To apply for this position, visit https://hi.myhta.org/hta-ohana/#employment to complete an online application.