Overview;
The primary objective of this position will be providing and maintaining up to date tracking which in turn keeps the entire company properly informed so they can continue designing, building and ultimately, completing the company's projects. All while keeping the clients informed and happy to ensure successful projects with positive outcomes. Working with a small company sometimes requires employees to wear multiple hats and to switch gears quickly as the company changes direction and refocus on new goals.
Mission Statement;
To help develop company projects, provide up to date tracking, and reporting milestones; communicate on company projects through their various stages from development through construction, ensuring each step is handled by those they're assigned to, keeping the client informed and happy.
Job Responsibilities;
Project Coordination/tracking/Scheduling
Using the company's selected software programs to track and provide visibility. Currently the following
programs;
MS Office365/GoogleDocs/GoogleCalendar/ SmartSheets/SunBase/T-Sheets
Speak with the PM's/Foremen/Crew/Staff as much as needed to review schedules and confirm the
crew is assigned to correct jobs and understand the location, timing and project daily reports.
Keeping the client informed of their status each step along the way.
Tracking labor/staff resources.
Track the crew daily to ensure they keep the schedule and their clocked into the correct project.
Make corrections as needed or reschedule.
Guiding information/tasks in a timely manner to keep the schedule.
Intake of new jobs/work; working on the submission packages, insuring they are complete and correct to the best of your knowledge.
Contacting the client to inform them of the process and timing involved in the process.
Providing a tentative schedule or work within the clients required schedule and providing
updates as they become available.
Route coordination with the following staff to move the jobs through our internal processes holding
them to our scheduled deadlines or setting them as needed; Job walk/Estimating/Drafting/Design
Procurement/Delivery/Construction.
Daily Duties
Track the daily crew progress and update schedules accordingly. Work directly with the foremen/PM's/crew for updates and changes to confirm the calendar always stays current.
Address emails and field phone calls to keep jobs moving.
Review the staffing every morning and throughout the day to ensure they followed direction, showed up and clocked into the correct job site and make corrections or reschedule as needed.
Update Trackers; this should be completed throughout your day as the information becomes available.
Qualifications should include:
BA/BS degree in Computer Science/Engineering/Information Systems; or 2+ years of experience
working in an information sharing environment required.
Development, implementation, integration, and administration of online collaboration software tools.
Excellent oral and written communications skills required. Organizational management experience
desired.
Experience with customer interaction, process documentation and planning.
Knowledge Management, Content Management, Records Management and Strategic Communications.
Ability to successfully meet deadlines within a challenging and demanding environment.
Must possess a valid driver's license and a clean driving record.
Must pass drug screening.