Join Our ‘Ohana!
Partners in Development Foundation is one of Hawaiʻi's foremost local nonprofits, operating since 1997. We lead with our values of aloha and service, supporting some of our most vulnerable youth and families throughout the state with education and programs that build healthy, resilient families and communities. We've served more than 128,000 family members in our 27 years of service (see pidf.org). This opportunity is a chance to work with and support a dynamic leadership team committed to making a difference in the lives of keiki and ʻohana. Explore the chance to join our team and contribute in a meaningful, rewarding, and positive work environment devoted to building a better Hawaiʻi for today and tomorrow.
PROGRAM: Administration/Kiapu
REPORTS TO: Director of Finance
JOB OVERVIEW:
Perform general accounting/bookkeeping functions for the administrative office and assist in program accounting.
KEY RESPONSIBILITIES:
● Accounts Payable: Review and process vouchers and checks, vendor follow up;
● Accounts Receivable: Timely prepare invoices and request fund transfers;
● Submit requests for drawdowns which includes calculating total drawdown amounts for various programs and submitting payment/reimbursement request with federal or other agency for payment; verify when payment is received and disburse funds within the required time frame to cover designated expenses;
● Banking which includes recording/making deposits necessary to timely fund payroll costs and program costs and reimbursing program petty cash or other costs;
● Record journal entries to void checks, transfer funds between accounts, etc.;
● Consistent monitoring of intra-company payables/receivables;
● Ensure administrative/allocated costs are invoiced and paid for by programs if applicable;
● Work closely with Director of Finance, CFO, Project Director(s) and staff regarding monitoring expenditures, contracts and inventory, and budget planning for new projects;
● Monitor program budget(s), expenditures, and expenditure variances in accordance with applicable cost principles and grant requirements;
● Prepare budget related reports: Drawdown (including drawdown packets), fiscal reporting, financial statements, budget projections, dashboard, etc.;
● Reconcile receivable accounts, bank accounts, drawdown and Abila reports, indirect expense disbursement, etc.
QUALIFICATIONS:
● Bachelor’s degree in accounting or related field and three (3) years of experience in accounting/bookkeeping required;
● Five (5) years of accounting experience preferred;
● Working knowledge of personal computer software applications such as Word and Excel;
● Proficient in accounting/bookkeeping skills including budgeting, reconciliation, accounting software application(s), preferably Abila and QuickBooks;
● Must have access to a vehicle, have a valid driver's license, a safe and responsible driving record, and current no-fault auto insurance, with at least $100K in bodily collision per person and $25K in property damage liability.
WORK HOURS:
● Monday through Friday, 8:00 a.m. to 4:30 p.m. or as otherwise determined by the supervisor;
● Position requires regular and predictable attendance;
● Some events on evenings or weekends at various times may be required.
WORKING CONDITIONS:
● Office setting;
● If telework is allowed, must have a designated area in home that is free from distractions and conducive to telework arrangement;
● Travel in personal vehicle to and from program, meetings, banks, and training sites;
● Travel to the neighbor islands and U.S. continent may be required.
EMPLOYMENT CLEARANCE REQUIREMENTS:
● Driver’s license, a safe and responsible driving record, current no-fault auto insurance, with at least $100k for bodily injury per person and $25k for property damage, access to insured vehicle.
● Education verification, State criminal check, State and national sex registry clearance.
All positions require that the incumbent have no convictions of any crime against a child or other vulnerable person. We conduct periodic criminal background checks as a condition of employment.
The above information on this description has been designed to indicate the general nature and level of work performed by an employee in this classification. It is not to be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications of employees assigned to this job. Management has the right to add to, revise, or delete information in this description. Reasonable accommodations will be made to enable qualified individuals with disabilities to perform the essential functions of this position.
Notice of Non-Discrimination
Partners in Development Foundation is an EEO employer. It does not discriminate on the basis of race, color, national origin, sex, disability, or age in its programs and activities and provides equal access to all applicants, employees and program participants. The following person has been designated to handle inquiries regarding the non-discrimination policies:
Name and/or Title: Cindy Quach, HR Director
Address: 2040 Bachelot Street, Honolulu, HI 96817
Telephone #: 808-348-4895
For further information on notice of non-discrimination, please visit the Department of Education’s Office for Civil Rights Complaint Assessment System at http://wdcrobcolp01.ed.gov/CFAPPS/OCR/contactus.cfm for the address and phone number of the office that serves your area, or call 1-800-421-3481.