Front Desk Coordinator

Beacon Hill is seeking a detail-oriented and organized Front Desk Coordinator for a contract-to-hire role in McDonough, GA. As the first point of contact for our office, you will play a critical role in ensuring a welcoming environment and providing exceptional administrative support. This position involves managing both reception duties and various administrative tasks related to real estate transactions.This position would be in-office Monday-Friday from 9:00 a.m. - 5:00 p.m.Key Responsibilities:- File Management: Audit and review transaction files to ensure all required documents are present and ready for closing. - Follow-Up: Proactively follow up on any missing items, ensuring timely completion and accuracy. - Document Tracking: File documents as they are received and maintain a tracking system for document receipt. - Communication: Communicate with all parties involved in the transaction regarding any missing documents or necessary actions. - Customer Service: Handle phone calls from buyers and sellers, providing information and assistance as needed. - Reception Duties: Manage the front desk of our East Cobb office, greeting visitors, answering phones, and providing general support. - Client Coordination: Assist with obtaining copies of buyer and seller IDs, seating parties in the closing room, and ensuring a smooth experience. - Office Management: Order office supplies and manage inventory to ensure a well-stocked and organized environment.Qualifications:- A Bachelor's degree and two or more years of experience working in a professional services environment, with a basic knowledge and understanding of residential real estate.- Highly motivated and organized, with the ability to maintain a high level of attention to detail when working on repetitive tasks.- Ability to work both independently and as part of a team.- Strong follow-through and responsiveness are critically important.- Excellent communication skills, both verbal and written, with the ability to communicate professionally and respectfully with fellow employees and clients.- Proficiency in using email, phone, and other communication tools.- Ability to handle sensitive and confidential information with discretion.- Strong ability to prioritize projects based on business demands while managing multiple requests from various individuals.- A strong commitment to customer service and adherence to deadlines and expected delivery dates.How to Apply:If you are a proactive and customer-focused individual with a passion for organization and efficiency, we encourage you to apply! Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.Company Profile:Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.Learn more about Beacon Hill Staffing Group and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.beaconhillstaffing.com.We look forward to working with you.Beacon Hill. Employing the Future (TM)