Conference Logistics Associate

POSITION OVERVIEW TED is looking for a Conference Logistics Associate to join the Conference Operations team. This is an opportunity to support the execution of world-class conference events. You will have working knowledge and experience of the events industry, a flair for project management and strategic thinking, a curiosity for innovation and a passion for excellence. A successful candidate for this position is well-rounded with industry expertise in event needs, including rentals, custom builds, purchases, services, etc. This role will have a focus on back of house and buildout needs, including but not limited to: shipping and receiving, including cross-border (USA & CA), warehousing, rigging, load in and out, crew management and more.The pay rate for this role is equivalent to $35 - $40 / hour CAD or $25 - $30 / hour USD. Please include a cover letter telling us why you're interested in this role specifically.RESPONSIBILTIESCoordinate load-in and load-out logistics, including:Managing the trucking schedule and keeping track of event trucking needs.Liaising with various internal teams to ensure timely load in and outLiaising with vendors and the venue to ensure timely load in and outCreate and manage the buildout crew scheduleManage the on-site buildout crew for timely load in and outManage shipping and receiving for the conference to ensure all items make it to site on time including: Domestic and international vendor, partner and internal shipmentsLong-haul cross-border shipping of TED inventoryInventory and warehousing management and reconciliation Month-to-month payment and trackingRegularly review, organize and dispose of any old or unused inventory Source vendors and suppliers and work with preferred vendors as outlined by TED, including:Moving equipment rentalGenerators and electrical equipmentRigging, lighting and AV equipmentTemporary event infrastructureTrucking WarehousingCleaning services and crewsAd hoc rentals and purchases required to manage and run the projectLiaise and maintain vendor relationships, ensuring accuracy and quality control, maintaining change orders and day-to-day communications.Develop, upkeep, report and reconcile conference budgets and vendor invoices.Ensure projects are delivered efficiently and on schedule, providing consistent updates and project progress as necessary (meetings, written requests, etc.).Input and update event details and maintain event databases, presentations and other documents on a regular and ongoing basis.Complete operational and administrative functions. Adhere to branding and identity guidelines.