OM Wave is a dynamic and rapidly growing company specializing in lighting/shades installation and smart home automation. As we expand, we are seeking a highly organized and motivated Office Manager to join our team.
Position Overview:
We are in need for an experienced Office Manager who is fluent in English and Spanish. The ideal candidate should be proficient in both languages with excellent communication skills, and have a strong attention to details. The Office Manager will ensure the smooth functioning of the office by providing administrative support to various departments.
Key Responsibilities:
Manage office supplies, equipment inventory, ensuring adequate stock levels at all times.
Oversee administrative tasks such as managing correspondence, scheduling services/installation, and organizing meetings.
Coordinate office meetings, equipment arrival and inventory storage;
HR functions, such as onboarding new employees and maintaining employee records.
Handle incoming calls and inquiries, providing assistance or directing them to the appropriate person.
Collaborate with department heads to ensure efficient communication and workflow within the office.
Maintain a clean and organized office environment, including managing cleaning services and maintenance requests.
Customer assistance and project management duties include invoicing, payment processing, stock and inventory handling;
Qualifications:
Previous experience in an office management role.
Fluent in both English and Spanish, with strong written and verbal communication skills.
Excellent organizational skills and the ability to multitask in a fast-paced environment.
Strong interpersonal skills and the ability to work effectively with individuals at all levels of the organization.
Attention to detail and a proactive approach to problem-solving.
Ability to maintain confidentiality and handle sensitive information with discretion.
Compensation based on experience.