Law Firm Office Assistant
Broward Litigation Firm
Assistant Office Administrator for Law Firm
Overview
We are seeking a detail-oriented and proactive Assistant Administrator for our Law Firm to support our team in various administrative tasks. If you are Looking to get into Office Administration or begin working with a Law Firm, then this is a great opportunity.
The ideal candidate will possess strong organizational skills and a customer-focused mindset, ensuring smooth office operations while providing excellent support to both staff and clients. This role is important to maintain the efficiency of our office environment and enhance the overall experience for our clients. $22 to $24 per hour starting pay, full time, with benefits, insurance, PTO, additional training and growth opportunities. Bi-lingual (English & Spanish) is a plus. Work hours are 9 am to 5:30 pm.
Duties:
-Assist with accounting software to generate invoices and record client payments
-Follow up with clients regarding outstanding balances and payment arrangements
-Open new client matters in internal systems and maintain accurate records
-Answer and route incoming phone calls professionally and efficiently
-Respond to client inquiries and provide friendly, helpful service
-Support attorneys and paralegals with file management, organization, and document preparation
-Maintain professionalism in all client interactions while assisting with case progress
-Perform data entry tasks accurately and efficiently, maintaining up-to-date records.
-Assist with calendar management, scheduling appointments, and coordinating meetings.
-Provide customer support through effective communication, addressing concerns, and resolving issues promptly.
Maintain filing systems for both physical and electronic documents to ensure easy access to information.
Qualifications:
-Proven experience in an administrative role or similar capacity is preferred.
-Strong computer skills with proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Accounting programs (we have training for the system and program customer support to help learn).
-Familiarity with bookkeeping systems is desirable.
-Excellent organizational skills with the ability to manage multiple tasks effectively.
-Strong typing skills with attention to detail for accurate data entry and documentation.
-Bilingual candidates are encouraged to apply; proficiency in additional languages is an asset.
-Exceptional phone etiquette combined with strong customer service skills.
Ability to work independently while also being a collaborative team player.
Join our dynamic team as an Assistant Administrator where you will play a vital role in supporting our operations while delivering exceptional service. We look forward to welcoming a dedicated professional who is eager to contribute to our success.