Bookkeeper/Office Manager (Bilingual – Spanish Required)
Location: North Miami, FL
Full-time or Part Time
We are a premier off-premise catering company located in North Miami, specializing in delivering exceptional catering services for a variety of prestige events. We pride ourselves on offering high-quality cuisine and service, and we are looking for a dedicated Bookkeeper & Office Manager to help ensure smooth operations and maintain financial accuracy within the company.
The Bookkeeper & Office Manager will be responsible for managing the day-to-day bookkeeping functions, overseeing office operations, and providing administrative support. The ideal candidate will possess a strong background in bookkeeping, office management, and customer service, with a preference for candidates who have experience in the hospitality industry.
This is a bilingual role, and fluency in Spanish is required.
Key Responsibilities:
Bookkeeping:
QuickBooks proficiency is required. Maintain accurate and up-to-date financial records, including accounts payable, accounts receivable, and general ledger entries.
Process payroll in tandem with our payroll company.
Prepare monthly and annual financial reports.
Reconcile bank statements and credit card accounts.
Assist our CPA with the preparation of tax filings and reports, including sales tax and business tax returns.
Handle billing and invoicing for clients, ensuring timely payments and follow-ups.
Monitor cash flow and manage petty cash expenses.
Assist in preparing financial documentation for audits or other financial reviews.
Office Management:
Oversee day-to-day office operations, ensuring a smooth and organized work environment.
Handle customer inquiries via phone, email, and in person, providing excellent customer service.
Manage vendor relationships and orders for office supplies and catering materials.
Maintain filing systems for both financial and administrative records.
Assist with scheduling and coordinating meetings, appointments, and events.
Manage office equipment, ensuring all systems and tools are functioning properly.
Support the team with general administrative duties, including document preparation and handling correspondence.
Qualifications:
Required: Bilingual in Spanish and English (fluent in both written and spoken).
Preferred: Background in hospitality and catering services.
Proven experience as a bookkeeper or in a similar financial/accounting role.
Strong knowledge of accounting software (QuickBooks, Xero, or similar).
Proficient in Microsoft Office Suite (Excel, Word, Outlook).
Strong organizational and multitasking skills, with the ability to manage multiple priorities.
Excellent communication skills and customer service-oriented attitude.
Ability to work independently and as part of a team.
Strong attention to detail and problem-solving skills.
Previous experience in office management or administrative roles.
Familiarity with hospitality industry standards and catering operations.
Competitive salary based on experience.
Opportunity for professional development and growth within the company.
We look forward to hearing from you!