We are seeking a dedicated and organized Administrative Assistant to join our team. The ideal candidate will be responsible for providing administrative support to ensure efficient operation of the office. From managing schedules to assisting with day-to-day tasks, the Administrative Assistant plays a crucial role in facilitating smooth operations.
Responsibilities:
- Manage and maintain executive schedules, including arranging appointments and meetings
- Prepare and edit correspondence, reports, and presentations
- Assist in the preparation of regularly scheduled reports, payroll, track commision, purchase orders
- Answer and direct phone calls, emails, and other inquiries
- Coordinate office activities and operations to secure efficiency and compliance with company policies
-Ability to research, compile, collate and analyze information, including the ability to manage budgets, prepare briefs and presentations;
- Maintain inventory records, create invoices, follow up with customers receivables
- Assist in the organization and execution of company events and meetings
- Perform general clerical duties, including photocopying, faxing, and filing
Requirements:
- Proven experience as an administrative assistant or relevant role
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) Zoom, Teams, CRM.
- Strong organizational and time-management skills
- Excellent verbal and written communication abilities in English, Spanish is a plus.
- Attention to detail and problem-solving skills
- Ability to multitask and prioritize tasks effectively
- High school diploma or equivalent; additional qualification as an Administrative Assistant or Secretary will be a plus
- Available to work Monday to Friday
Benefits:
- Competitive salary commensurate with experience
- Paid time off and holidays
- Opportunities for professional development and growth within the company
How to Apply:
Interested candidates should submit their resume and a cover letter outlining their qualifications and why they are the perfect fit for this position to: [email protected].
Vine Pro Impo rts is an equal opportunity employer and values diversity in the workplace. We encourage applications from all qualified individuals, including those with diverse backgrounds and those with disabilities.
Join us in our mission to bring the world's finest wines to our clients and be a part of our dynamic team!