HR Coordinator

The HR Coordinator serves as a key member of the Human Resources team, supporting a broad range of administrative and functional areas including onboarding, benefits administration, HR compliance, employee records management, attendance tracking, and employee engagement. This position is ideal for a detail-oriented, service-driven individual with a strong foundation in HR processes and the ability to manage competing priorities in a fast-paced aviation training environment.HR Administration & Employee Lifecycle SupportCoordinate and facilitate onboarding and offboarding processes, including new hire paperwork, background checks, and exit interviews. Maintain accurate and up-to-date employee records in both physical and digital HRIS systems, ensuring confidentiality and legal compliance.Draft employee communications, letters, and announcements; support HR memo distribution and reporting.Track employee anniversaries, certifications, and compliance deadlines (e.g., I-9, EEO reporting, FAA/TSA documentation). 2. Benefits AdministrationServe as the first point of contact for employee benefits questions, liaising with third-party providers and payroll as needed.Administer employee enrolments, changes, and terminations in group health plans, dental, vision, 401(k), and other benefit programs.Assist in coordinating annual open enrolment, including scheduling information sessions, distributing materials, and processing elections.Reconcile benefit invoices and ensure accurate payroll deductions for all benefit plans.Maintain up-to-date records for ACA, COBRA, and FMLA tracking and reporting. 3.Attendance & PTO ManagementMonitor and maintain attendance records for all employees using HRIS or designated timekeeping systems.Track Paid Time Off (PTO), sick leave, and unpaid leaves in accordance with company policy. Communicate PTO balances to employees and assist managers with time-off approval workflows.Ensure proper documentation is collected for extended leaves and ensure compliance with FMLA and other applicable regulations.Provide regular reporting on absenteeism trends to support operational planning. 4. Recruitment & Onboarding CoordinationPost job advertisements on internal and external platforms; manage candidate pipelines and scheduling.Coordinate interview logistics for hiring managers and candidates.Prepare offer letters and assist with pre-employment documentation.HR Event & Training SupportAssist in organizing training sessions, town halls, employee recognition events, and team-building activities.Support implementation of internal communication campaigns aligned with HR initiatives (e.g., employee engagement, DEI, professional development).Cross-Departmental SupportProvide administrative support to key leadership and collaborate with Finance, Facilities, and Operations teams as needed.Support audits, compliance reviews, and continuous improvement initiatives led by the HR department.