Description
Position: Event Planner (Contract)
Location: 10410 Highland Manor Drive, Tampa, Florida, 33610, United States
Type: 100% ONSITE
Hourly Pay: $26- $28 /per hour
Job Description:
Ability to plan events that can range from 10 to 500 people, with various degrees of complexity.
Monitor/manage the project including; creation of project plans and budgets (prepare, manage & reconcile).
Ability to lead team working on an event and direct many facets at one time.
Collaborate and interact effectively with Firm’s senior management, middle management and customers.
Provide strategic input and recommendations to business group on event development.
Maintain partnering relationships with internal business partners such as Food Services, Conference -Services, Audio Visual, Security and Facilities.
Manage all aspects of events including but not limited to: internal consulting, concept proposal development, site selection via RFP process, vendor negotiation, contract administration (including controlling risks associated with attrition and cancellation), hotel management, air/ground travel, total logistics coordination (menus, setup, decor, audio visual), creative writing for invitation, input on graphic design and website development, printing, registration management, coordination of speakers, giveaways, entertainment, activities, and travel staff.
Role and Responsibilities: Corporate Meeting Coordinator manages the front desk, provides light meeting planning support, assists clients with meeting needs, such as room assignments, printing of name badges, etc. Job Description: Cover reception desk essential functions; answering telephone calls, and returning emails promptly- within four hours or by the end of day Stand, Greet and direct clients when they arrive to the conference center Walk and inspect conference set up Detail pop up/small meetings as directed Assist Meeting Planner with high level meetings (right hand of the planner, buddy system) Interact with Central Reservation (internal meeting booking department), porters, audio visual and catering Submit facilities requests as directed by Planner Support Meeting Planning Managers, Meeting Specialists and other managers High touch approach, customer service focus Perform any other job related duties as assigned Handle all conference center guest room blocks, where it applies Manage space issues, escalate unresolved issues to the Lead PlannerAdhere to conference center SOP’s Qualification: Two years hospitality experience in 5 Star Hotels, Event Planning and Food & Beverage with high touch customer service Ability to follow written and/or verbal instructions Ability to stand and/or sit and continuously perform essential job functions for duration of shift with or without reasonable accommodations Ability to effectively deal with internal and externalRequirements
Required Qualifications
Bachelor's degree required
Keen attention to detail and excellent time management skills
2-3 years of administrative and/or hospitality experience
PR, event planning, or hospitality experience highly recommended
Excellent interpersonal and communication skills
Candidate should be outgoing, professional, and able to work well under pressure
Skills include familiarity with widely-used software packages e.g. Word, Excel, and PowerPoint
Basic administrative experience such as maintaining files and records, typing, prooing, answering telephone, coordinating conference room assignments, confirming appointments and/or maintaining calendars
Ideal Candidate o Someone who can handle in house eventso Front desk role, greeting clientso Audio visual knowledgeo Familiar with Zoom and PowerPointo AMS system knowledgeo Well versed in Customer serviceo Background in handling day to day operationso Hotel event planner, previous spa management experience would be idealo Bright, think on their feet, and agileo Excellent communication skills – verbal and writteno Team playero Efficient, multitasker and attention to detailso Handle constant changes and remains calm under pressureo Logistical mindset and good reporting / documentation skillso Poised, well-groomed and articulate – extremely professionalPlease note that this is a contract position—there is no guarantee that this position will be extended past the end date or converted to permanent status. TalentMatch® Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .