PURCHASING ANALYST - 41000593 Date: Dec 17, 2024 The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website (http://www.dms.myflorida.com/workforceoperations/humanresourcemanagement/forjobapplicants/everify) .Requisition No: 842927 Agency: Office of the Attorney GeneralWorking Title: PURCHASING ANALYST - 41000593Pay Plan: Career ServicePosition Number: 41000593 Salary: $45,000.00 - $55,000.00 Annually Posting Closing Date: 01/01/2025 Total Compensation Estimator Tool (https://compcalculator.myflorida.com/) Our Organization and Mission: The Office represents the State of Florida in state and federal civil and criminal courts, from trial courts to the Supreme Court of the United States. Pay: $45,000.00 - $55,000.00 Annually Position Summary: This position is in the Office of the Attorney General within the Administrative Services Unit in Tallahassee, Florida. This position is responsible for all aspects of agency purchasing from procurement through payment and contracts from development to close out. Areas of responsibility include purchasing, complex solicitations and contracts, and other duties relating to the responsibilities of the Bureau of General Services and customer support. This position reports to the Purchasing General Services Manager (GSM). Provides assistance to the GSM for special projects and serves as the lead in managers absence. Assists with human resources functions for the business unit such as applicant screening, interviews, and candidate selection. Incumbent must work efficiently and effectively to ensure timely and accurate performance of all duties. Qualifications:
Bachelor’s Degree and a minimum of two (2) years of procurement experience which may include routing purchases, My Florida Market Place, contracts, competitive solicitations, project management, or related business field;or
An associate’s degree and a minimum of four (4) years’ experience as described above can substitute for required education and experience;or
Six (6) years of professional or paraprofessional experience as described above can substitute on a year-for-year basis for the required experience.
Preference may be given to applicants who are a Florida Certified Contract Manager (FCCM), Florida Certified Contract Negotiator (FCCN), one (1) year or more of direct experience using MFMP (e.g., creating, reviewing, approving, submitting purchase requisitions) , experience must be reflected and detailed on your state application experience, knowledge of State of Florida purchasing statutes and rules.
The Work You Will Do: This position’s duties include but not limited to the following:
PURCHASING
Lead position for all aspects of agency purchasing which includes, but is not limited to, conducting research to determine the availability, location, distribution, structure and pricing of commodities and services for the agency. Conducts and supports the operations of the Purchasing Desk, agency purchasing application, MyFloridaMarketPlace (MFMP), MFMP Administrator, state purchasing card, and FLAIR. Reviews and processes purchase requisitions/orders in a timely manner, ensuring they are complete, accurate, and in compliance with all purchasing policies, rules, and regulations. Answers questions and resolves any issues pertaining to purchasing.
SOLICITATIONS
This position will serve as a Procurement Officer, Evaluator, and/or Negotiator for agency solicitations. This includes researching and compiling information necessary for the analysis and development of standards and specifications; analyzing, developing, and preparing documentation for requests for quotes, single source, exceptional purchases, alternative contracts, and solicitations (ITB, RFP, ITN); and organizing and conducting public meetings in connection with solicitations. Maintains files for solicitations and other projects complying with all statutes, rules, and agency policies, and procedures.
CONTRACTS
Lead position responsible for all aspects of contracting which includes, but is not limited to, creating, administering, managing, monitoring, and closing contracts. Answers questions and resolves any issues pertaining to contracts. Maintains the database for all contracts prepared by the bureau.
Assists in the development and implementation of policies, procedures and strategies pertaining to Purchasing.
Provide high level research and customer support to agency staff and outside vendors/contractors.
Provides training to General Services staff related to purchasing, procurements, contracts, and CTRS.
Provides training to Agency staff related to purchasing such as purchase requisition creation and approval process, and the processing of PCard approvals in Works.
Executes and manages special projects/assignments as required.
Knowledge, Skills and Abilities:
Ability to multi-task and complete multiple project assignments simultaneously.
Ability to provide excellent customer service to internal and external customers by interacting in a courteous manner.
Ability to prioritize assignments and apply problem solving techniques to manage time.
Ability to work independently or in a group setting.
Ability to solve problems and make recommendations/decisions.
Candidate Profile (application) must be completed in its entirety.
Include supervisor names and phone numbers for all periods of employment.
Account for and explain any gaps in employment so that the hiring process is not delayed.
Experience, education, training, knowledge, skills and/or abilities as well as responses to pre-qualifying questions must be verifiable to meet the minimum qualifications.
It is unacceptable to use the statement “See Resume” in place of entering work history.
If you experience problems applying online, please call the People First Service Center at (877) 562-7287.
The Benefits of Working for the State of Florida: Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:
Annual and Sick Leave benefits.
Nine paid holidays and one Personal Holiday each year.
State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options.
Retirement plan options, including employer contributions (For more information, please click www.myfrs.com).
Flexible Spending Accounts
Tuition waivers.
And more! For a more complete list of benefits, visit www.mybenefits.myflorida.com.
IMPORTANT NOTICE: To be considered for the position, all applicants must:
Submit a complete and accurate application profile necessary for qualifying such as dates of service, reason for leaving, etc. In addition, all applicants must ensure all employment and/or detailed information about work experience is listed on the application (including military service, self-employment, job-related volunteer work, internships, etc.) and that gaps in employment are explained. NOTE: Any required experience and/or preferences listed in the advertisement must be verified at the time of application.
Ensure that applicant responses to qualifying questions are verifiable by skills and/or experience stated on the employment application and/or resume. Applicants who do not respond to the qualifying questions will not be considered for this position.
The elements of the selection process may include a skill assessment exercise.
Current and future vacancies may be filled from this advertisement for a period of up to six months. Following the six-month period, a new application must be submitted to an open advertisement to be considered for that vacancy.
OAG employees are paid biweekly. All state employees are required to participate in the direct deposit program pursuant to s. 110.113, F.S.
CRIMINAL BACKGROUND CHECKS/ DRUG FREE WORKPLACE: All OAG positions are "sensitive or special trust" and require favorable results on a background investigation including fingerprinting, pursuant to s. 110.1127(2)(a), F.S. The State of Florida supports a Drug-Free Workplace, all employees are subject to reasonable suspicion or other drug testing in accordance with section 112.0455, F.S., Drug-Free Workplace Act. We hire only U.S. citizens and those lawfully authorized to work in the U.S.
E-VERIFY STATEMENT: The Office of the Attorney General participates in the U.S. government’s employment eligibility verification program (E-Verify). E-Verify is a program that electronically confirms an employee’s eligibility to work in the United States after completion of the employment eligibility verification form (i-9).
PERSONS WITH DISABILITY/ADA STATEMENT: The OAG supports the employment of individuals with disabilities and encourages them to seek employment within our agency. If you need an accommodation because of a disability, as defined by the Americans with Disabilities Act, in order to participate in the application process, please notify the people first service center at 877-562-7287. If you need accommodation during the selection process, please notify the hiring authority in advance to allow sufficient time to provide accommodation.
REMINDERS: Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from SSS. For more information, please visit the SSS website at: https: //www.sss.gov. If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. If you return to FRS employment before satisfying the required waiting period, your retirement may be voided, and you may have to repay all benefits you have received, including any Deferred Retirement Option Program (DROP) payout.
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clickinghere (http://www.dms.myflorida.com/content/download/97612/566545) . All documentation is due by the close of the vacancy announcement. Location: TALLAHASSEE, FL, US, 32301 Nearest Major Market:Tallahassee