OPS ADMINISTRATIVE ASSISTANT - 40099786 Date: Aug 13, 2024 Location: TALLAHASSEE, FL, US, 32399 The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website (http://www.dms.myflorida.com/workforceoperations/humanresourcemanagement/forjobapplicants/everify) .Requisition No: 835337 Agency: CommerceWorking Title: OPS ADMINISTRATIVE ASSISTANT - 40099786Pay Plan: TempPosition Number: 40099786 Salary: $15/Hour Posting Closing Date: 08/27/2024 Total Compensation Estimator Tool (https://compcalculator.myflorida.com/) Open Competitive Our Organization and Mission: FloridaCommerce works across the state to support Florida’s economy, robust and talented workforce, and our local communities. We are dedicated to making a stronger and more resilient Florida, so our businesses, communities, and workforce are better prepared to withstand future economic slowdowns and natural disasters. FloridaCommerce is an Equal Opportunity Employer/Program. Auxiliary aids and services are available upon request to individuals with disabilities. (TTY/TDD 1-800-955-8771 or the Florida Relay Service – 711.) Let our mission become yours. To find out more about us, click on the link: http://www.floridajobs.org/ The Work You Will Do: The OPS Administrative Assistant serves as administrative and clerical support in the Division of Economic Development and will work collaboratively with staff to assist in office management. This position will report to the Office Manager of the Division and will be responsible for overseeing inventory of supplies, transporting files within the department, creating, and tracking correspondence, answering phone lines, and office organization. The Difference You Will Make: FloridaCommerce is a fast-paced work environment in which critical thinking and prioritizing are a must. The OPS Administrative serves as support to supervisors and staff within the Division of Economic Development and will work collaboratively with staff to assist with program and contract management. How You Will Grow: FloridaCommerce encourages its employees to constantly innovate and seek efficiencies. Trainings are made available throughout the year and on request with the Office of Training and Development within the Bureau of Human Resource Management. In accordance with our Vision and Mission, the employee:
Furthers Florida’s economic vision by providing support that enhances the economy and develops, safe, and healthy communities.
Meets customer/client expectations with an emphasis on responsiveness, quality, quantity, and timeliness of work.
Provides information clearly, accurately, and succinctly; and exhibits good listening skills.
Works collaboratively to optimize the effectiveness of FloridaCommerce’s available resources and tools.
Uses knowledge acquired through education, training, or experience to complete tasks.
These expectations are for all our employees, and you will be expected to model these as a leader. We believe in supporting and encouraging you as you take on important and often complex projects while offering you the opportunity to gain valuable experience.
Where You Will Work:
Tallahassee is Florida’s Capital City and continues to grow by attracting development and new businesses. Tallahassee is a mid-sized city in the heart of Florida’s Big Bend. FloridaCommerce’s main office is in Downtown Tallahassee, the political epicenter that draws in visitors each year to visit the state’s Capitol. Each spring, the legislative session opens, and people pour in to see the Florida Legislature perform business and approve the state’s annual budget. Being in Tallahassee will guarantee you a unique experience, professional growth, entertainment, and culture. Tallahassee is:
Known for its beautiful parks, rolling hills and oak trees, canopied roads, hotels, dining, museums, arts, music, and natural resources ( https://talgov.com/ )
Home to major college campuses, Florida State University (FSU), Florida A & M University (FAMU) and Tallahassee Community College (TCC).
Approximately 22 miles from the nearest beach ( https://choosetallahassee.com/beaches-near-tallahassee/ )
Within a state having no state income tax for residents of Florida
WORKING FOR THE STATE OF FLORIDA HAS BENEFITS!
State Group Insurance coverage options+
(health, life, dental, vision, and other supplemental option)
Ongoing comprehensive training provided
Career Growth
Highly skilled, professional environment
For a more complete list of benefits, visit www.mybenefits.myflorida.com .
We care about the success of our employees.
We are always improving our technology, our tools, our customer’s experiences, and ourselves.
A rewarding experience for reliable, compassionate, and professional employees.
Pay:
$15/Hour
Your Specific Responsibilities:
The OPS Administrative Assistant serves as the administrative and clerical support to supervisors and staff within the Division of Economic Development. This position will report to the Office Manager of the Division.
Your Specific Responsibilities:
Create and manage both hard copy and electronic files.
Manage and update project spreadsheets.
Handle correspondence and filing.
Independently completes special assignments, research, and reports as requested by the Office Manager and other staff.
Assist with information and public records requests as necessary.
Meeting with project team members to identify and resolve issues.
Preparing status reports by gathering, analyzing, and summarizing relevant information.
Performs other related duties as assigned by the supervisor.
Required Knowledge, Skills, and Abilities:
Ability to organize and prioritize work assignments.
Ability to work independently and as a team member.
Ability to coordinate and direct office services.
Ability to exercise sound judgement while representing the Department’s best interest.
Ability to meet deadlines without sacrificing accuracy, customer service, or ethics.
Effectively handle multiple tasks while completing assignments timely.
Ability to compile data from a variety of sources and present in a logical manner.
Ability to assign, prepare, track, review assignments.
Ability to create and organize hard copy and electronic files.
Skill and proficiency using Microsoft Suite
Qualifications:
As a condition of pre-employment eligibility, a Level 2 security background screening is required, which consists of fingerprinting and a check of local, state, and national law enforcement records.
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.Nearest Major Market:Tallahassee