FDC- ACCOUNTANT III - 70036843 - CENTRAL OFFICE (SOUTHWOOD) Date: May 2, 2024 Location: TALLAHASSEE, FL, US, 32301 TALLAHASSEE, FL, US, 32304 TALLAHASSEE, FL, US, 32312 TALLAHASSEE, FL, US, 32316 TALLAHASSEE, FL, US, 32399 TALLAHASSEE, FL, US, 32308 TALLAHASSEE, FL, US, 32311 TALLAHASSEE, FL, US, 32317 TALLAHASSEE, FL, US, 32309 TALLAHASSEE, FL, US, 32303 TALLAHASSEE, FL, US, 32302 TALLAHASSEE, FL, US, 32305 TALLAHASSEE, FL, US, 32310 The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website (http://www.dms.myflorida.com/workforceoperations/humanresourcemanagement/forjobapplicants/everify) .Requisition No: 828630 Agency: Department of CorrectionsWorking Title: FDC- ACCOUNTANT III - 70036843 - CENTRAL OFFICE (SOUTHWOOD)Pay Plan: Career ServicePosition Number: 70036843 Salary: $39,900.12 annually Posting Closing Date: 05/10/2024 Total Compensation Estimator Tool (https://compcalculator.myflorida.com/) OPEN COMPETITIVE ADVERTISEMENT Accountant III – 70036843 This advertisement is for a Career Service position located at Central Office in the Office of Finance and Accounting Southwood. Salary Rate: $39,900.12 annually SALARY WILL BE DETERMINED IN ACCORDANCE WITH CURRENT PAY POLICY. This Accountant III position is housed in the MFMP-R3 section within the Bureau of Finance & Accounting. This position is responsible for working with agency financial & accounting records. Processing Accounts Payable transactions while maintaining compliance with State and Agency policies and procedures. Performs routine accounting reconciliations, conducts research to resolve discrepancies, and maintains section files. SPECIFIC DUTIES & RESPONSIBILITIES:
Ensure compliance with §215.422 F.S., the Reference Guide for State Expenditures, department procedures, Health Insurance Portability and Accountability Act (HIPAA) and other fiscal standards, for the timely and accurate payment of the department’s legal liabilities.
Audit and reconcile vendor invoices utilizing MyFloridaMarketPlace (MFMP) Ariba on Demand (AOD), Florida Accounting Information Resource (FLAIR), and other applicable sources. Audit invoices against established Purchase Orders/Direct Orders. Ensure all documentation has been provided, proper receipt approved and if applicable, certified as required.
Maintain automated files of source documents, other related documentation, and reports. Keep invoices in assignment folders updated and organized.
Prepare vouchers for record retention in accordance with depart policies. Audit financial records to ensure they are current, complete, accurate, and that all significant data has been recorded and is clearly stated. Ensure vouchers are marked ready for QA daily.
Monitor daily/weekly invoice reports and encumbrance reports. Follow up on outstanding items regularly.
Reconcile vendor accounts as needed. Respond to inquiries from staff, vendors, auditors, and other internal/external customers in a professional and timely manner.
Maintain the minimum required Departmental annual training hours and attend sufficient additional training in all relevant areas of accounting and computer systems to remain current and efficient.
Perform other related duties as required, including special projects.
KNOWLEDGE, SKILLS & ABILITIES:
Ability to communicate effectively.
Ability to establish and maintain effective working relationships with others.
Ability to use Microsoft Word, Microsoft Outlook, Microsoft Excel.
Knowledge of relevant Florida Statutes, Administrative Codes, DFS Memoranda, and the Reference Guide for State Expenditures.
Knowledge of bureau operations, procedures, and practices
Ability to understand and apply applicable rules, regulations, policies, and procedures. Ability to prepare and maintain a variety of accounting records.
Ability to analyze and interpret accounting data.
Ability to utilize problem-solving techniques.
Ability to plan, organize and coordinate work assignments to meet deadlines.
Ability to work independently.
Knowledge of internal control concepts.
Proficient in accounting software
Effective in time management
Effective in verbal and written communication
REQUIRED QUALIFICATIONS:
Please note, when submitting a college/university degree, if selected for this position official transcripts will be required.
A high school diploma or its equivalent and one year of accounting, finance, or administrative work experience.
Must be permitted to have access to Department Institutions and FLAIR
PREFERRED QUALIFICATIONS:
Preference will be given for MFMP experience.
Support of knowledge, skills, and abilities should be demonstrated on the application, in the education, in the work experience, in the work sample, in the interview and/or during reference checks.
If you are interested in this position and meet the above indicated qualification and have the desired education, knowledge and experience, please submit a State of Florida Application and resume through the People First system. If you experience problems applying on-line, please call the People First Service Center at 1-877-562-7287.
Applications will be accepted until 11:59 PM on the closing date.
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clickinghere (http://www.dms.myflorida.com/content/download/97612/566545) . All documentation is due by the close of the vacancy announcement. Nearest Major Market:Tallahassee