DEVELOPMENT REPRESENTATIVE II - 42001171 Date: Jul 8, 2024 Location: TALLAHASSEE, FL, US, 32399 TALLAHASSEE, FL, US, 32309 TALLAHASSEE, FL, US, 32310 TALLAHASSEE, FL, US, 32302 TALLAHASSEE, FL, US, 32304 TALLAHASSEE, FL, US, 32301 TALLAHASSEE, FL, US, 32308 TALLAHASSEE, FL, US, 32311 TALLAHASSEE, FL, US, 32317 TALLAHASSEE, FL, US, 32312 TALLAHASSEE, FL, US, 32305 TALLAHASSEE, FL, US, 32316 TALLAHASSEE, FL, US, 32303 The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website (http://www.dms.myflorida.com/workforceoperations/humanresourcemanagement/forjobapplicants/everify) .Requisition No: 832643 Agency: Agriculture and Consumer ServicesWorking Title: DEVELOPMENT REPRESENTATIVE II - 42001171Pay Plan: Career ServicePosition Number: 42001171 Salary: $45,466.72 - $50,013.34 Posting Closing Date: 07/15/2024 Total Compensation Estimator Tool (https://compcalculator.myflorida.com/) DEVELOPMENT REPRESENTATIVE II FLORIDA DEPARTMENT OF AGRICULTURE AND CONSUMER SERVICES FOOD, NUTRITION AND WELLNESS OPEN COMPETITIVE OPPORTUNITY CONTACT: Jeremy Eason (850) 617-7437 MINIMUM REQUIREMENTS: A bachelor's degree from an accredited college or university with a major course of study in marketing, business, merchandising, economics, agriculture, international affairs, leisure services, or communicationsandthree (3) years of professional experience in marketing, advertising, public relations, agriculture, international affairs, leisure services, business or industry development, the travel industry or in hotel or restaurant management;or A master's degree from an accredited college or university with a major course of study in business administration and two years of professional experience as described above. Professional or paraprofessional experience as described above can substitute on a year-for-year basis for the required college education. Requires possession of a valid Class E driver license. Please Note: There will be a numerically based work sample administered with an established minimum required passing score to all eligible candidates as part of the hiring process for this position. EDUCATIONAL NOTE: Graduates utilizing education attained in the United States to meet the minimum requirements of a position will not be appointed until verification of the applicable degree has been obtained. Foreign trained graduates utilizing a degree attained outside of the United States to meet the minimum requirements of a position must be prepared to provide a copy of a credential evaluation conducted by an Approved Credential Evaluation Agency. A list of approved agencies can be viewed at “Approved Credential Evaluation Agencies, Florida Department of Education.”Approved Credential Evaluation Agencies (fldoe.org) (https://www.fldoe.org/teaching/certification/foreign-trained-grads/approved-credential-evaluation-agencie.stml) ATTENTION CANDIDATES To be considered for a position with the Florida Department of Agriculture and Consumer Services:
All fields in the Candidate Profile must be completed (an attached resume is not a substitution for the information required on the candidate profile).
Work history, duties and responsibilities, hours worked, supervisor, and formal education fields, etc. must be filled out to determine qualifications for this position.
Responses to Qualifying Questions must be verifiable in the Candidate Profile.
The Florida Department of Agriculture and Consumer Services values
and supports employment of individuals with disabilities. Qualifiedindividuals with disabilities are encouraged to apply. ADDITIONAL REQUIREMENTS: Moderate travel required. Some weekend and evening travel required for attending meetings, events and conferences. Must be willing to obtain additional training appropriate to job functions NOTES: Successful applicant must pass a background screening, including fingerprinting, as a condition of employment. JOB DUTIES: General: Serves as the division’s Event Coordinator. Conducts meeting and event planning, promotion and execution in accordance with all division and department standards while managing all project delivery elements within time limits and budget. Plans, organizes, manages and facilitates events that promote division programs. Collaborates with division leadership and other organizational stakeholders to develop concepts and ideas for the division’s meetings and events. Responsible for pre-event logistics and on-site event management, including site selection, room set-up, audio-visual and technology needs, attendee arrival and flow process, room block management, ground transportation, and related activities. Manages the logistics of event set up, break-down, and follow-up. Responsible for the production and delivery of event run of show, site specifications, staff specifications, event walk-through schedules and all other event execution schedules. Organizes and manages the invitation, registration and attendee check-in processes. Secures and trains volunteers, if needed. Coordinates with team members to determine branding and information to ensure effective event promotion and marketing. Ensures events are delivered in accordance with division goals and standards. Serves as the primary point of contact on the day of event. Proactively handles any arising issues and troubleshoots any emerging problems during in a timely manner using tact, discretion and diplomacy. Develops an annual budget and plan for meetings and events. Adheres to the established budget to prevent cost overruns and attrition charges. Develops and manages meeting and event requests for proposals. Ensures compliance with insurance, legal, health and safety obligations. Oversees the purchase order and contract process for vendors and venues from creation to execution. Reviews, negotiates and manages vendor contracts for division events. Reviews vendor invoices to ensure accurate billing and reconciles invoices to the event budget. Processes event associated invoices and purchasing card charges in accordance with the prompt payment requirements. Serves as the division’s Alternate Emergency Coordinating Officer (Alt-ECO) for Emergency Support Function 11 (ESF-11). Provides direct support to the division and ESF-11 on emergency preparedness and administers emergency management functions during periods of disaster. Assists in the preparation and maintenance of emergency preparedness and post-disaster response and recovery plans. Assists in recruiting volunteers and maintaining rosters of personnel to assist in disaster operations. Helps coordinate appropriate training for agency personnel, and other needed resources. Coordinates and arranges event planning meetings. Ensures detailed minutes are taken during planning meetings. Works with division staff to measure and evaluate the effectiveness of division events. Establishes and maintains standardized event operational procedures. Analyzes event operations by establishing success metrics. Provides recommendations for improving operational efficiencies within events to division leadership and stakeholders. Proposes ideas to improve event services and quality. Research tools and technology solutions to improve event satisfaction and generate interest and increased participation. Establishes timelines for the planning of future events and maintains open communication with leadership and stakeholders throughout the planning process. Researches and maintains a working knowledge of current industry trends including changes, cost drivers, market conditions and economic indicators to inform event planning strategies and timelines. Represents the division and department at various conferences, meetings and events held at state and national levels. Builds and cultivates relationships with vendors, venues, convention and visitors’ bureaus, and other event professionals. Maintains a database of all division meetings, conferences and events that promote division programs. Maintains a database of potential venues for events for use in solicitation efforts. Performs other related duties and responsibilities as assigned or required. KNOWLEDGE, SKILLS AND ABILITIES:
Knowledge of industry principles and practices of meeting and event planning.
Knowledge of the principles and techniques of effective communications.
Knowledge of program planning and evaluation techniques.
Knowledge of Event Management Software, such as Whova, Cvent.
Skill in project management, scheduling and estimating.
Skill in Microsoft Office applications (e.g., Word, Excel, PowerPoint, Outlook, SharePoint, Teams).
Ability to conceptualize, develop, produce and evaluate events.
Ability to plan, organize and coordinate work assignments.
Ability to develop, negotiate and oversee contracts.
Ability to conduct research and analyze data.
Ability to establish and maintain effective working relationships with others.
Ability to work effectively without day-to-day direct supervision.
Ability to establish and maintain productive business relationships.
Ability to communicate effectively both orally and in writing with internal and external customers.
Ability to work effectively under pressure and meet strict deadlines while maintaining extreme attention to detail.
Ability to manage multiple projects independently.
The Benefits of Working for the State of Florida
Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:
Annual and Sick Leave benefits;
Nine paid holidays and one Personal holiday each year;
State Group Insurance coverage options, including health, life, dental, vision and other supplemental insurance options;
Retirement plan options, including employer contributions (For more information, please visit www.myfrs.com ;)
Flexible Spending Accounts;
Tuition waivers;
And more!
For a complete list of benefits, visit www.mybenefits.myflorida.com .
For an estimate of the total compensation package for this position, please visit the“Total Compensation Estimator Tool”located above under the “Posting Closing Date.”
SPECIAL NOTES:
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clickinghere (http://www.dms.myflorida.com/content/download/97612/566545) . All documentation is due by the close of the vacancy announcement. Nearest Major Market:Tallahassee