ADMINISTRATIVE ASSISTANT II - 42003771 (FOR INTERNAL AGENCY EMPLOYEES ONLY) Date: Mar 21, 2024 Location: TALLAHASSEE, FL, US, 32305 TALLAHASSEE, FL, US, 32304 TALLAHASSEE, FL, US, 32312 TALLAHASSEE, FL, US, 32301 TALLAHASSEE, FL, US, 32303 TALLAHASSEE, FL, US, 32316 TALLAHASSEE, FL, US, 32310 TALLAHASSEE, FL, US, 32317 TALLAHASSEE, FL, US, 32309 TALLAHASSEE, FL, US, 32302 TALLAHASSEE, FL, US, 32399 TALLAHASSEE, FL, US, 32308 TALLAHASSEE, FL, US, 32311 The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website (http://www.dms.myflorida.com/workforceoperations/humanresourcemanagement/forjobapplicants/everify) .Requisition No: 825270 Agency: Agriculture and Consumer ServicesWorking Title: ADMINISTRATIVE ASSISTANT II - 42003771 (FOR INTERNAL AGENCY EMPLOYEES ONLY)Pay Plan: Career ServicePosition Number: 42003771 Salary: $36,000.12 - $46,000.24 Posting Closing Date: 03/26/2024 Total Compensation Estimator Tool (https://compcalculator.myflorida.com/) ADMINISTRATIVE ASSISTANT II FLORIDA DEPARTMENT OF AGRICULTURE AND CONSUMER SERVICES DIVISION OF CONSUMER SERVICESDIRECTOR'S OFFICE INTERNAL AGENCY OPPORTUNITYONLY CURRENT EMPLOYEES OF THE FLORIDA DEPARTMENT OFAGRICULTURE AND CONSUMER SERVICES WILL BE CONSIDERED. CONTACT: Lori Joanos, 850-410-3811 MINIMUM REQUIREMENTS: A bachelor's degree from an accredited college or university and two (2) years of administrative experience. A master's degree from an accredited college or university can substitute for one (1) year of the required experience. Administrative or clerical experience can substitute on a year-for-year basis for the required college education. An equivalent combination of education and experience which equals six (6) years can substitute for the above requirements. ATTENTION CANDIDATES To be considered for a position with the Florida Department of Agriculture and Consumer Services:
All fields in the Candidate Profile must be completed (an attached resume is not a substitution for the information required on the candidate profile).
Work history, duties and responsibilities, hours worked, supervisor, and formal education fields, etc. must be filled out to determine qualifications for this position.
Responses to Qualifying Questions must be verifiable in the Candidate Profile.
The Florida Department of Agriculture and Consumer Services values
and supports employment of individuals with disabilities. Qualifiedindividuals with disabilities are encouraged to apply. ADDITIONAL REQUIREMENTS: Occasional travel required. NOTES: Successful applicants must pass a background screening, including fingerprinting, as a condition of employment. JOB DUTIES: Assists the Personnel Liaison for the division. As assistant to the Personnel Liaison, will help manage the administrative aspects of the division’s personnel program, ensuring all actions are processed in a timely manner and in accordance with personnel rules, policies, and procedures. Assists with providing recommendations to improve division procedures for processing personnel actions. Reviews all documents relating to division personnel actions to include new hires, transfers, retirement, recommendations of classification and pay changes, creation of new positions, insurance, dual employment, flextime, and all other applicable forms. Upon completion of review, forwards the documents to the Personnel Liaison before final division-level approval. Assists Personnel with the hiring packages. Upon approval and return from Personnel, assists with maintaining the division’s most current approved organizational charts and position descriptions for the division. Assists with notifying appropriate bureau personnel of approvals and updates personnel files accordingly. Responsible for instructing new employees in the automated sign-up procedures and providing the appropriate sign-up documentation to Personnel Liaison. Retrieves personnel related data needed for special reports, inquiries, or division management documents. Responsible for preparing and submitting identification badge requests to Personnel for processing and assuring the identification badge is given to the appropriate employee and outside contractors in a timely manner. Assists Personnel Liaison with routine and/or technical correspondence relating to the work of the division. Performs and/or coordinates special assignments for Division leadership which relate to division programs. Research files and assists the Personnel Liaison in the development of materials, reports, and correspondence on special projects. Serves as the division liaison’s back-up for Public Records Requests and from the department’s correspondence tracking system. Coordinates the assignment of records request or information request with appropriate staff and ensures responses are sent to the correct party in a timely manner. Prepares cost estimates/invoices for public record requests. Responsible for developing and implementing public record request procedures and correspondence tracking procedures for the division. Performs related duties as required. The Benefits of Working for the State of Florida Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:
Annual and Sick Leave benefits;
Nine paid holidays and one Personal holiday each year;
State Group Insurance coverage options, including health, life, dental, vision and other supplemental insurance options;
Retirement plan options, including employer contributions (For more information, please visitwww.myfrs.com;)
Flexible Spending Accounts;
Tuition waivers;
And more!
For a complete list of benefits, visitwww.mybenefits.myflorida.com.
For an estimate of the total compensation package for this position, please visit the“Total Compensation Estimator Tool”located above under the “Posting Closing Date.”
SPECIAL NOTES:
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clickinghere (http://www.dms.myflorida.com/content/download/97612/566545) . All documentation is due by the close of the vacancy announcement. Nearest Major Market:Tallahassee