ACCOUNTANT III - 79000009 Date: Sep 3, 2024 The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website (http://www.dms.myflorida.com/workforceoperations/humanresourcemanagement/forjobapplicants/everify) .DIVISION OF ADMINISTRATION AND FINANCIAL MANAGEMENT Accountant III Position Number: 79000009Hiring Salary: $42,500 - $44,000/ Annually Internal Agency
You must be employed by the
Department of Business & Professional Regulation to be considered. Our Organization and Mission: License efficiently. Regulate fairly. Florida counts on DBPR to ensure a lot of important matters are handled well. They range from the safety of food service to the integrity of real estate transactions, the standards of racing to the transparency of condominium governance, and of course, the qualifications of licensure that ensure work requiring a skilled professional is performed safely and sufficiently. Our stakeholders include these professionals and their customers alike. Under the direction of Secretary Melanie S. Griffin, the agency oversees many of Florida’s professions and industries in the areas above, and many more which can be seen on our website: http://www.myfloridalicense.com/DBPR/ . The Work You Will Do: This is a professional position responsible for acting as liaison with the division and State’s Chief Financial Officer’s (CFO) office. This position is responsible for auditing FLAIR data code entries, reviewing all contracts for compliance with Florida Statutes, auditing and approving voucher payments, and serve as contact with the CFO’s audit section quick pay reviews. The incumbent with analyze daily transactions for compliance with rules and regulations to include process improvement recommendations to Accounting Services – Disbursements section management. The incumbent in this position will also research outstanding obligations for the certification process of encumbrances at the close of the fiscal year. Due to the interaction with agency personnel and vendors by telephone, written correspondence or in person to resolve any discrepancies detected in payment transactions, the incumbent must have proven exemplary customer service skills.
FLAIR – Prepare the statewide accounts for payment. This is inclusive of leases; both private and governmental. Also, preparing payment for smart devices & cell phone invoices (web based) including all DBPR long distance charges as well as vehicle expenses (web based) and all headquarters DMS invoices. Process contractual agreements and journal transfers to other state agencies. Maintains fiscal ledgers and contract logs for all monthly and recurring payments. Prints and reviews daily work summary. Review all disbursement FLAIR uploads for accuracy of data codes and required data fields. These include the revenue refunds, statewide account payments and journal corrections. Prepares special category payments for Real Estate Recover Claims, Construction Recovery claims, Auctioneer Recover claims, Minority Scholarships and payments to Florida Department of Law Enforcement for Slots.
Serves as contact and liaison with division and the CFO’s office, answering questions, documentation gathering, written explanations and justifications to the CFO, research and analysis of errors while offering prompt responses to the CFO and making corrective journal entries in FLAIR as needed. Stay abreast of CFO rules and regulations and independently update Disbursement Section policies and procedures as needed. As needed, audit and approve voucher payments sent to the CFO. Provide department training related to accounts payables and statutory requirements for accounts payables.
Execute uploads using Entire Connectivity through a secure user code to access the PCUPLOAD data library in FLAIR.
Audit all department contracts for compliance with Florida Statutes, Comptroller’s rules, Department policies and FACTS. Through knowledge of all rules and regulation involving contracts is mandatory. A thorough knowledge of all rules and regulation involving contracts is mandatory. A thorough understanding of 287.059, 287.058, 287.057(3), 215.422, Florida Statutes is required.
Other related duties as assigned.
Knowledge, Skills, and Abilities:
Proficient in MS Office software including Excel.
Understanding of FLAIR disbursement transactions and the ability to interpret FLAIR Schedule of Allotment Balance reports.
Ability to apply accounting standards as needed.
Knowledge of MyFloridaMarketplace (MFMP) and the ability to use MFMP in the accounts payable area.
Ability to work independently and in a team context.
Strong written and oral communication, proficient use of technical accounting terminology, analytical comprehension and organizational skills.
Ability to plan and coordinate work, solve problems and provide written management recommendations.
Knowledge of Florida Statute 215.422 and the ability to apply rule and statute .
Minimum Requirements :
The Accountant III should possess the following:
An associate degree from an accredited college; or
Two years of professional accounting experience; or
Professional or nonprofessional experience accounting experience or any combination and up to 60 semester or 90 quarter hours of college education with two courses in accounting can substitute on a year-for-year basis for the required degree.
The Benefits of Working for the State of Florida:
“ Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:
State of Florida retirement package: 3% employee contribution required.
Nine annual paid holidays and one personal holiday
Ability to earn up to 104 hours of paid annual leave annually as a new employee with the State of Florida
Ability to earn up to 104 hours of paid sick leave annually.
The State of Florida offers health insurance coverage (i.e. individual and family coverage) to eligible employees.
The State of Florida provides a $25,000 life insurance policy to eligible employees.
Additional supplemental insurance policies are available for dental, vision, hospital supplement, cancer, etc.
Tax deferred medical and childcare reimbursement accounts are available.
Tuition waiver program to attend an approved State of Florida College or University
For additional benefit information, please visit the following website: http://www.mybenefits.myflorida.com
Information contained in responses to Qualifying Questions concerning education, experience, knowledge, skills and/or abilities must also be disclosed on the State of Florida Employment Application.
Applicant Note: If you are the selected candidate for this position and hold a current license through the Florida Department of Business & Professional Regulation, you may be required to place your license in an inactive status.
NOTE : This position requires a security background check, physician assessment, drug screening, and participation in direct deposit. You will be required to provide your Social Security Number (SSN) and date of birth in order to conduct this background check.
Applicants are required to apply through the People First system by the closing date, by applying online. All required documentation must be received by the closing date of the advertisement. If you have any questions regarding your application, you may call 1-877-562-7287.
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace.
The Florida Department of Business & Professional Regulation is committed to increasing recruitment and hiring of individuals with disabilities and improving employment outcomes.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must contact the DBPR Human Resources (HR) Office at (850) 487-2074. DBPR requests applicants notify HR in advance to allow sufficient time to provide the accommodation.
SPECIAL REMINDERS:
Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: http://www.sss.gov .
If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement.
The Florida Department of Business & Professional Regulation values the sacrifices veterans and their family members have given to our country and support the hiring of returning service members and military spouses.
A candidate for veterans’ preference who believes he or she was not afforded employment preference may file a complaint in accordance with Rule 55A-7.016, F.A.C., with the Florida Department of Veterans’ Affairs, Veterans’ Preference Coordinator, 11351 Ulmerton Road, Suite 311, Largo, FL, 33778. The Department of Veterans’ Affairs has also established an email where people can electronically file claims or ask questions. The email is [email protected].
The Department of Business and Professional Regulation will only hire U. S. citizens and lawfully authorized alien workers. Our agency participates in the E-Verify System which is a federal government electronic database available for employers to use to verify the identity and employment eligibility of all persons hired to work in the United States.
Location:
TALLAHASSEE, FL, US, 32399
Nearest Major Market:Tallahassee