68025505 - Administrative Secretary

68025505 - ADMINISTRATIVE SECRETARY Date: May 15, 2024 Location: TALLAHASSEE, FL, US, 32308 The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website (http://www.dms.myflorida.com/workforceoperations/humanresourcemanagement/forjobapplicants/everify) .Requisition No: 829359 Agency: Agency for Health Care AdministrationWorking Title: 68025505 - ADMINISTRATIVE SECRETARYPay Plan: Career ServicePosition Number: 68025505 Salary: $1,260.00 - $1,638.00 Biweekly Posting Closing Date: 05/29/2024 Total Compensation Estimator Tool (https://compcalculator.myflorida.com/) Agency Overview: The Agency for Health Care Administration (AHCA) is Florida's chief health policy and planning entity. The Agency is responsible for administering the Florida Medicaid program, the licensure and regulation of nearly 50,000 health care facilities, and empowering consumers through health care transparency initiatives. Under the direction of the Agency Secretary, AHCA is focused on advancing Governor DeSantis’ vision for Florida’s health care system to be the most cost-effective, transparent, and high-quality health care system in the nation. The Medicaid program provides low-income families and individuals with access to health care. If you have a desire to use your talent and skills at an organization that provides critical services to millions of individuals and families across the state, AHCA invites you to apply to become an essential member of our team. As one of Florida’s leading state agencies, AHCA’s diverse workforce community of more than 1,400 employees is proud of its efforts to serve the people of Florida. Agency Objectives: HIGH QUALITY Emphasizing quality in all that we do to improve health outcomes, always putting the individual first. TRANSPARENT Supporting initiatives that promote transparency and empower consumers in making well informed healthcare decisions. COST-EFFECTIVE Leveraging Florida’s buying power in delivering high quality care at the lowest cost to taxpayers. Position Overview: This is an exciting opportunity to help shape the quality of health care in Florida. We are seeking to hire an Administrative Secretary who desires to work to enhance the delivery of health care services through the Florida Medicaid Program. This position requires a candidate who is creative, flexible, innovative, and who will thrive in a fast-paced, team-based work environment. This position is located in the Bureau of Medicaid Program Finance (MPF). MPF manages and projects Florida’s $34.5 billion Medicaid Services budget, oversees financial reporting of the Agency’s contracted Medicaid health plans, calculates both institutional and non-institutional Medicaid reimbursement rates, and disburses supplemental payments to Medicaid providers. This position is responsible for complex and significant secretarial work assisting the Medicaid Cost Reimbursement Regulatory Analyst Supervisor and other staff in the Cost Reimbursement section of the Medicaid Program Finance Bureau. A person in this position also performs duties related to the coordination of the processing of provider cost reports, reimbursement rates and financial ability reviews. Independent judgment and initiative are required to solve problems encountered. Responsibilities of the position include but are not limited to: Assists in the maintenance of the supplemental payment and hospital perm files. Receives and distributes incoming correspondence. Review outgoing correspondence and maintain daily log to assure accuracy and completeness. Maintains daily schedule of appointments and meetings for the Regulatory Analyst Supervisor of the Cost Reimbursement Section and coordinates staff participation. Assembles necessary information and attachments for special studies, surveys, reports, etc. before submission to the Regulatory Analyst Supervisor for final approval. Acts in a public relations capacity in representing the Cost Reimbursement Section and MPF to persons by telephone. Functions as a liaison with staff members of other agencies, professional associations, and providers; follows up on projects assigned to the Cost Reimbursement Section to ensure timely completion and to facilitate advising of project status. Assists in liaison efforts between the Regulatory Analyst Supervisor and their staff to ensure that internal assignments are carried out in a timely basis. Serves as CorrFlow back-up for MPF. Maintains Cost Reimbursement's Section supplies, inventory, & assigned office equipment by purchasing, stocking, and scheduling of necessary products and services required to meet demands. This position is not a remote or telework position; it will have to report to a Field Office or the Headquarters in Tallahassee. Benefits of Working for the State of Florida: Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including: State Group Insurance Coverage Options, including health, life, dental, vision, and other supplemental insurance options; Flexible Spending Accounts; State of Florida retirement options, including employer contributions; Generous annual and sick leave benefits; 9 paid holidays a year and 1 Personal Holiday each year; Career advancement opportunities; Tuition waiver for courses offered by Florida’s nationally ranked State University System; Training and professional development opportunities; And more! For more information about the Bureau of Medicaid Program Finance, please visit our website at http://ahca.myflorida.com/Medicaid/index.shtml. Join us at the Agency for Health Care Administration in fulfilling our mission to provide “Better Health Care for all Floridians.” KNOWLEDGE, SKILLS, AND ABILITIES Knowledge of Microsoft Office Software (email, calendar programs, etc. ) Knowledge of standard business formats and styles for letters and business forms. Knowledge of basic office procedures and practices. Knowledge of the methods of data collection. Ability to prioritize workload and work as a team player. Ability to perform basic arithmetical calculations. Ability to use correct spelling, punctuation, and grammar. Ability to operate general office equipment. Skilled in the use of basic phone etiquette and documentation. Ability to communicate professionally in both verbal and written form. MINIMUM QUALIFICATIONS REQUIREMENTS Two years of administrative or clerical experience is required. An associate degree from an accredited college and one year of administrative experience is preferred. Administrative or clerical experience can substitute on a year-for-year basis for the preferred college education. LICENSURE, CERTIFICATION, OR REGISTRATION REQUIREMENTS N/A CONTACT : TORI HATCHER 850-412-4101 BACKGROUND SCREENING It is the policy of the Florida Agency for Health Care Administration that any applicant being considered for employment must successfully complete a State and National criminal history check as a condition of employment before beginning employment, and, if applicable, also be screened in accordance with the requirements of Chapter 435, F.S., and Chapter 408, F.S. No applicant may begin employment until the background screening results are received, reviewed for any disqualifying offenses, and approved by the Agency. Background screening shall include, but not be limited to, fingerprinting for State and Federal criminal records checks through the Florida Department of Law Enforcement (FDLE) and Federal Bureau of Investigation (FBI) and may include local criminal history checks through local law enforcement agencies. The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clickinghere (http://www.dms.myflorida.com/content/download/97612/566545) . All documentation is due by the close of the vacancy announcement. Nearest Major Market:Tallahassee